Administrative Assistant

PCL Construction

Administrative Assistant role at Construction PCL Inc. supporting daily operations and stakeholder interactions in a fast-growing team within Québec.

Posted 4/19/2026full-timeMontréal • 🇨🇦 CanadaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Supports day-to-day operations by performing administrative tasks for manager, department, or team.
Develops and maintains customer-focused relationships with all stakeholders.
Answers telephone calls and takes messages for manager, department, or team members.
Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
Manages email and calendars on behalf of others.
Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
Arranges travel, hotel, and car reservations and preparing travel itinerary.
Orders office supplies for department as requested.
Supports mail distribution and courier requests. (if applicable).
Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
Mentors and coaches entry level administrative support staff. (if applicable)

Requirements

What you’ll need

High school diploma
Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset
3 years of experience as an administrative assistant
Excellent verbal, written and interpersonal communication skills
Ability to prioritize tasks and adapt to change
Ability to act with discretion when handling confidential information
Ability to effectively handle difficult situations and remain calm under pressure
Ability to develop and maintain effective stakeholder relationships
Ability to create, edit, proofread, and format documents/presentations
Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Benefits

Comp & perks

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
RRSP, TFSA, Pension Contribution Options
Flexible medical, dental and vision benefits
Prescription drug coverage and virtual care services
Life, AD&D and disability insurance
Paid parental leave and family care support
Health and lifestyle spending account options
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL's College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document controlcomposing documentsediting documentsproofreadingformatting documentstravel itinerary preparationevent planningcalendar managementemail managementoffice supply ordering

Soft Skills

verbal communicationwritten communicationinterpersonal communicationtask prioritizationadaptabilitydiscretionconflict resolutioncalm under pressurerelationship buildingmentoring

Certifications

high school diplomaassociates degreebachelor’s degreeoffice administration certificate