PCL Construction

Administrative Assistant

PCL Construction

full-time

Posted on:

Location Type: Office

Location: Montréal • Canada

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Supports day-to-day operations by performing administrative tasks for manager, department, or team.
  • Develops and maintains customer-focused relationships with all stakeholders.
  • Answers telephone calls and takes messages for manager, department, or team members.
  • Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
  • Manages email and calendars on behalf of others.
  • Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
  • Arranges travel, hotel, and car reservations and preparing travel itinerary.
  • Orders office supplies for department as requested.
  • Supports mail distribution and courier requests. (if applicable).
  • Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
  • Mentors and coaches entry level administrative support staff. (if applicable)

Requirements

  • High school diploma
  • Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset
  • 3 years of experience as an administrative assistant
  • Excellent verbal, written and interpersonal communication skills
  • Ability to prioritize tasks and adapt to change
  • Ability to act with discretion when handling confidential information
  • Ability to effectively handle difficult situations and remain calm under pressure
  • Ability to develop and maintain effective stakeholder relationships
  • Ability to create, edit, proofread, and format documents/presentations
  • Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
Benefits
  • Employee ownership opportunities that build long-term value
  • Annual discretionary performance bonuses
  • RRSP, TFSA, Pension Contribution Options
  • Flexible medical, dental and vision benefits
  • Prescription drug coverage and virtual care services
  • Life, AD&D and disability insurance
  • Paid parental leave and family care support
  • Health and lifestyle spending account options
  • Mental health and wellness support, including Employee Assistance Programs
  • Career growth pathways, leadership development and mentorship programs
  • Access to world-class training through PCL's College of Construction and professional development courses
  • Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document controlcomposing documentsediting documentsproofreadingformatting documentstravel itinerary preparationevent planningcalendar managementemail managementoffice supply ordering
Soft Skills
verbal communicationwritten communicationinterpersonal communicationtask prioritizationadaptabilitydiscretionconflict resolutioncalm under pressurerelationship buildingmentoring
Certifications
high school diplomaassociates degreebachelor’s degreeoffice administration certificate