Executive Assistant – CFO

PCI Pharma Services

Executive Assistant supporting CFO and LIFT organization in a fast-paced environment. Ensure seamless coordination of operations and communication for leadership in a biopharma company.

Posted 7/8/2026full-timeRockford • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $61,600 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Provide high‑impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization
Prepare professional‑grade presentations and documents for senior leadership, demonstrating master‑level proficiency in Microsoft PowerPoint
Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives
Manage complex, high‑volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings
Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics
Prepare, submit, and track expense reports in a timely and accurate manner
Draft, proofread, and edit confidential correspondence, reports, and executive materials
Schedule conference rooms and manage logistics for executive meetings, board‑related sessions, and customer visits
Coordinate catering and on‑site meeting support
Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT)
Prepare professional‑grade presentations and documents for senior leadership, demonstrating master‑level proficiency in Microsoft PowerPoint
Support special projects and ad hoc initiatives for the CFO and LIFT leaders

Requirements

What you’ll need

Associate’s degree in a related field and/or 5+ years of relevant experience
Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
Full professional proficiency in English (written and verbal)
Strong reasoning and problem‑solving skills
Ability to work independently and collaboratively
Professional demeanor and sound judgment
Adaptability to evolving priorities and environments

Benefits

Comp & perks

paid time off
health insurance coverage (including dental and vision)
flexible spending account
401(k)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Administrative SupportCalendar ManagementTravel CoordinationExpense ReportingDocument Drafting And Editing

Soft Skills

Professional DemeanorSound JudgmentAdaptabilityCollaborationIndependence

Certifications

Associate’s Degree In A Related Field