Onboarding Specialist – Client Onboarding, Payment Operations

Paystone

Onboarding Specialist managing high-volume merchant onboarding at Paystone. Coordinating application processes and ensuring efficiency within the payment operations environment.

Posted 5/13/2026full-timeRemote • 🇨🇷 Costa RicaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage the full onboarding lifecycle for high-volume merchant accounts across multiple acquirers
Process applications from submission through activation and transaction readiness while meeting 24-hour SLA timelines
Act as the primary point of contact for internal sales teams and acquirer underwriters
Coordinate application completion, documentation accuracy, and timely approvals
Review and audit merchant applications and supporting documentation before submission. Identify discrepancies, missing information, and potential issues to prevent rework and application pends.
Complete accurate data entry across multiple acquirer portals. Maintain up-to-date records within Salesforce and internal tracking systems.
Manage ongoing follow-ups, status updates, and active onboarding workflows.
Document and share onboarding process updates, acquirer mandates, and operational changes with the team.
Identify opportunities to improve onboarding workflows, SOPs, and overall operational efficiency.

Requirements

What you’ll need

Post-secondary education in Business Administration, Operations, or a related field is considered an asset.
4+ years of experience in client onboarding or merchant onboarding within a fast-paced environment.
Proven ability to manage a high-volume onboarding pipeline independently while balancing multiple active files and ongoing follow-ups.
Ability to review documentation thoroughly, identify discrepancies, and ensure accuracy before submission.
Experience communicating application corrections or rework requirements clearly and professionally while maintaining strong working relationships.
Ability to adapt quickly and navigate complex or unclear situations with sound judgment and problem-solving skills.
Experience working with Salesforce, onboarding portals, or similar operational systems with a high level of data accuracy.
Ability to provide clear and proactive updates on onboarding progress, delays, and outstanding requirements.
Familiarity with Canadian business documentation, business structures, or customer operations is considered an asset.

Benefits

Comp & perks

Compensation tied to market data
Flexible Time-off
We’re committed to career development
Work from home

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entrydocumentation reviewapplication processingonboarding workflowsoperational efficiencySOP developmentmerchant onboardingclient onboardingproblem-solvingaccuracy verification

Soft Skills

communicationrelationship managementadaptabilityjudgmentorganizational skillsindependenceattention to detailproactive updatestime managementcollaboration