Paychex

Accounts Payable Specialist

Paychex

full-time

Posted on:

Location Type: Hybrid

Location: Paradise Valley • Arizona • 🇺🇸 United States

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Salary

💰 $25 - $28 per hour

Job Level

Junior

About the role

  • Processing Invoices: Handling incoming invoices from vendors, ensuring accuracy, and processing them for payment.
  • Vendor Management: Communicating with vendors regarding payment inquiries, resolving discrepancies, and maintaining positive vendor relationships.
  • Payment Processing: Executing payments via various methods such as checks, electronic transfers, or online payment platforms.
  • Expense Reports: Reviewing and processing employee expense reports, verifying receipts, and ensuring compliance with company policies.
  • Record Keeping: Maintaining accurate records of all transactions, invoices, payments, and related documents.
  • Reconciliation: Reconciling accounts payable transactions, ensuring accuracy and completeness.
  • Reporting: Generating regular reports on accounts payable activities, aging reports, and cash flow projections.
  • Compliance: Ensuring compliance with company policies, accounting principles, sales tax, 1099, and relevant regulations.
  • Collaboration: Collaborating with other departments such as purchasing, finance, and auditing to resolve issues and streamline processes.
  • Continuous Improvement: Identifying opportunities for process improvements, automation, and efficiency enhancements within the accounts payable function

Requirements

  • Associate’s degree or equivalent from a two-year college or technical school; or a minimum of 6 months to 1-year related experience in accounting functions.
  • Proficient in written and verbal communication.
  • Proficient in Microsoft Office Suite, QuickBooks, Bill.com, and other accounting systems
  • Strong skills in using and understanding the flow of transactions in an integrated and automated accounting system.
  • Read, analyze and interpret business, professional, technical or governmental documents.
  • Write reports, business correspondence and procedure manuals.
  • Effectively present information and respond to questions from managers, customers and the public.
  • Ability to maintain confidentiality and exercise extreme discretion.
  • Excellent problem-solving/judgment skills, and a high level of attention to detail and accuracy
  • Strong organizational skills
  • Ability to handle and prioritize multiple tasks and meet all deadlines
  • People-oriented and results-driven
  • Excellent active listening and presentation skills.
Benefits
  • Medical (with company contribution)
  • Dental (with company contribution)
  • Vision
  • Employer paid Life Insurance and Long-Term Disability
  • Short-Term Disability
  • 401(k) (with company match)
  • Paid holidays
  • Paid time off (PTO)
  • Sick Time
  • Pet insurance

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
invoice processingvendor managementpayment processingexpense report processingrecord keepingaccount reconciliationreport generationcompliancetransaction flow analysisproblem-solving
Soft skills
communicationcollaborationattention to detailorganizational skillstime managementactive listeningpresentation skillsdiscretionresults-drivenpeople-oriented
Certifications
Associate’s degreeaccounting certification