Payroll Administrator

Pavement Recycling Systems

Payroll Administrator II processing weekly multi-state and certified payroll for PRS, a sustainability-driven infrastructure company. Ensuring prevailing-wage compliance across Western U.S.

Posted 8/19/2026full-timeJurupa Valley • California • 🇺🇸 United StatesMid-LevelSenior💰 $33 - $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in full-cycle multi-state payroll processing, including compliance with federal, state, and local wage laws. Proficient in managing payroll for a high-volume workforce while ensuring accuracy and confidentiality.

Highest-signal resume keywords

Full-Cycle Multi-State Payroll ManagementUnion/Prevailing Wage Payroll ExperienceCPP CertificationProficiency in Microsoft ExcelKnowledge of Federal and State Wage Laws

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingTimecard AuditingTax Withholdings CalculationDeductions ManagementCertified Payroll ReportingLabor Allocation ReviewStatistical ReportingRecord Accuracy VerificationYear-End Payroll ProcessesUnion Fringe Reporting

Soft Skills

Analytical Problem SolvingTime ManagementEffective CommunicationInterpersonal SkillsTeam Collaboration

Tools & Technologies

Payroll SoftwareProject-Specific Payroll Tracking SystemsMicrosoft Word

Certifications & Qualifications

CPP Certification

Industry Keywords

Union PayrollPrevailing WageMulti-State PayrollHigh-Volume PayrollCalifornia Payroll RegulationsNevada Payroll RegulationsArizona Payroll Regulations

Tech Stack

Tools & technologies

C++

About the role

Key responsibilities & impact

Coordinate day-to-day Payroll Department activities
Process weekly payroll and certified payroll accurately and on time
Manage full-cycle multi-state payroll for 600–700 employees
Audit automated and manual timecards
Calculate hours, tax withholdings, deductions, bonuses, and union fringes
Process certified payroll requirements and ensure compliance with federal, state, and local prevailing wage laws
Submit certified payroll reports and fulfill contractual obligations
Upload compliance documentation into project-specific payroll tracking systems
Coordinate with customers, general contractors, subcontractors, government agencies, and labor unions
Review job packets for certified payroll and prevailing wage requirements
Review and process tiered subcontractor certified payroll documentation
Export and import timecard data between timecard and payroll software
Review and enter labor allocations from timecards
Prepare terminations and check adjustments
Respond to employee inquiries regarding payroll checks and deductions
Coordinate with HR to maintain accurate employee data
Process monthly union fringe reports for payment
Develop, receive, review, and process departmental, state, and federal mandate information and statistical reports
Verify report and record accuracy and maintain accurate records
Coordinate year-end processes
Maintain confidentiality of payroll information
Perform other duties as assigned

Requirements

What you’ll need

Understanding of union/non-union and prevailing wage
Flexibility to deal with changing priorities and timelines through analytical problem solving
Time management and follow-through skills; ability to manage multiple tasks with tight deadlines
Current knowledge of applicable federal and state wage and hour laws and taxation
Ability to work independently and in a collaborative team-oriented environment
Ability to handle multiple tasks, set priorities, and meet deadlines in a high-volume, fast-paced environment
Superior written and oral communication and effective listening skills
Professional interpersonal demeanor and ability to work with diverse personnel
Previous high-volume, multi-state payroll experience, particularly in California, Nevada, and Arizona, with a medium to large-size company
Minimum 5 years of union/prevailing wage payroll experience
Bachelor's degree in business or accounting preferred
CPP certification preferred
Experience in a high-volume environment
Proficiency with Microsoft Word and Excel
Ability to meet the stated physical requirements, including lifting up to 25 pounds occasionally

Benefits

Comp & perks

ESOP retirement benefits after one year of service
Typical discretionary annual company contribution of 10% to 15% of annual salary
401K retirement benefits for non-union employees
Health, dental, and vision insurance
Supplemental health insurance
PTO and holiday pay
Opportunities for career advancement
On-the-job training provided to all employees