Patriot Growth Insurance Services, LLC

Executive Assistant

Patriot Growth Insurance Services, LLC

full-time

Posted on:

Location Type: Office

Location: Cheshire • Connecticut • United States

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About the role

  • Greet and assist visitors in a professional and friendly manner.
  • Manage incoming calls, emails, and correspondence, redirecting them as necessary.
  • Monitor incoming and outgoing faxes, FedEx and USPS packages and mail.
  • Maintain cleanliness and organization of the reception area, kitchens, and all other shared spaces around the office.
  • Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting.
  • Prepare and edit correspondence, reports, and presentations as required.
  • Manage office and kitchen supplies and equipment, ensuring availability and functionality.
  • Schedule and coordinate meetings, appointments, and conferences.
  • Prepare meeting agendas, materials, and follow-up documentation as needed.
  • Prepare binders, proposal booklets and tabs for account analysts and managers.
  • Arrange for catering and logistics for meetings and events.
  • Maintain and update contact lists, databases, and filing systems.
  • Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards
  • Manage confidential information with discretion and integrity.
  • Collaborate with other administrative staff to ensure seamless office operations.
  • Assist with special projects and initiatives as assigned.

Requirements

  • Bachelor's degree in business administration or related field. (Preferred)
  • Experience in a corporate or executive environment. (Preferred)
  • Proven experience as a receptionist, administrative assistant, or similar role.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management abilities.
  • Attention to detail and problem-solving skills.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality in handling sensitive information.
Benefits
  • Medical, Dental, and Vision Benefits
  • Flexible Spending Account (FSA), Health Savings Account (HSA), and Commuter Transit Programs
  • Company-paid Short-Term Disability, Long-Term Disability, and Group Term Life
  • Company-paid Employee Assistance Program
  • Paid Parental Leave
  • Paid holidays
  • Personalized PTO
  • 401(k) with employer match

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementtravel arrangementsexpense reportingpreparing correspondenceediting reportspresentation preparationdatabase managementfiling systemsmultitaskingproblem-solving
Soft skills
communication skillsinterpersonal skillsorganizational skillstime managementattention to detaildiscretionconfidentialitycollaborationprofessionalismcustomer service
Certifications
Bachelor's degree in business administration