Events Coordinator

Pasa Sustainable Agriculture

Events Coordinator for Pasa managing diverse in-person and virtual events. Collaborating with the Events Team to create strategic initiatives and ensuring program goals are met.

Posted 6/24/2026full-timeHarrisburg • Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $68,250 per yearWebsite

About the role

Key responsibilities & impact

Ensure that our events are serving our core program goals, anti-oppression principles, grant deliverables, fundraising needs, and the needs and interests of our diverse audiences
Provide leadership and support to the Events Team while advancing strategic initiatives that strengthen and expand the organization’s events program
Collaborate with internal and external stakeholders on long-term planning, program development, and other high-level organizational priorities
Develop and support the implementation of a cross-programmatic, mission and vision aligned event strategic plan
In coordination with the finance team, develop and manage the programmatic budget for all events programming, including the annual conference budget
Provide day-of-event support, including technical support for virtual events
Monitor and evaluate staff and attendee feedback to ensure programming is responsive and iteratively improved
Maintain registration systems for conference and year-round events
Support financial assistance systems, including communication, tracking, and reporting
Support grant reporting
Coordinate logistical support for meetings and events for cohort meetings, partner events, staff retreats, team trainings, etc.
Provide timely and friendly technical and administrative assistance to attendees, partners, and Pasa staff through email, phone, and virtual meetings
Represent Pasa on external boards and committees
Develop and manage a system for tracking, maintaining, and procuring event and meeting supplies, which will require collaboration with our communications team to ensure consistent availability of marketing materials
Provide support to various parts of the Conference, including programming, exhibitor support, the Kids Program, social offerings, and volunteer coordination
Meet regularly with internal teams

Requirements

What you’ll need

Extensive experience managing events of multiple types (virtual and in-person; short sessions and multi-day events; high production value and low-key events)
Experience designing, executing, and evaluating strategy for events programming and related processes
Excellent email, phone, and in-person communication and customer service skills
Demonstrated ability to manage logistics for multiple events along concurrent timelines
Relevant experience leading remote and autonomous teams
Proficient in use of virtual event/meeting technology (e.g., Zoom, Google Meet)
Ability to travel throughout Pennsylvania (2-4 times monthly) and surrounding states from Maine to South Carolina (a few times a year) to assist with events and meetings
Passion for Pasa’s mission
Commitment to advancing the principles of anti-oppression
Preferred qualifications: Professional working proficiency in Spanish and English; Experience managing events and/or meetings for 300 or more attendees; Familiarity with Google Workspace (Gmail, Calendar, Drive, etc.); Familiarity with CRM databases (e.g., Salesforce)

Benefits

Comp & perks

health, vision, and dental insurance
company wellness plan contributions
pre-tax health and dependent care flexible spending accounts
401K retirement match
flexible scheduling
fifteen paid holidays
generous leave policy
work computer and peripherals provided
travel expenses
mileage reimbursement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event managementstrategic planningbudget managementlogistics coordinationprogram evaluationcustomer serviceteam leadershipevent programmingvirtual event technologygrant reporting

Soft Skills

communicationcollaborationorganizational skillsproblem-solvinginterpersonal skillsadaptabilityresponsivenesscustomer focusleadershipcommitment to anti-oppression