Pre-sales Administrator, German Required

Parvana

Pre-sales Administrator supporting bid management with proposal documentation in IT services for a consultancy. Focused on supporting e-procurement and internal documentation management in a remote setting.

Posted 4/25/2026full-timeRemote • 🇿🇦 South AfricaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Assist bid managers throughout the RFI, RFP, and RFQ phases, with responsibility growing over time.
Prepare, format, and ensure the quality of all proposal documentation (offers, technical concepts, pricing, references, Q&A).
Manage deadlines, schedules, and document version control to maintain current information for the bid team.
Maintain and organize the central proposal library for efficient reuse of assets like references, text modules, and CVs.
Generate regular status updates, checklists, and reports for internal meetings and client presentations.
Handle e-procurement platform submissions and execute essential PMO tasks (scheduling, minutes, action tracking, decision documentation).

Requirements

What you’ll need

A relevant tertiary qualification would be beneficial (e.g., Business, Informatics, Law).
Exposure to project work, proposal management, or administrative coordination is helpful, but a strong willingness to learn is essential.
Proactive and team-oriented approach.
Structured, reliable, detail-oriented working style with a strong focus on deadlines, and clear communication ability.
Very strong written German (C1+) and good English proficiency.
Proficient in MS 365 (Word, Excel, PowerPoint, SharePoint, Teams) and comfortable adopting new digital tools.

Benefits

Comp & perks

Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal managementproject workadministrative coordinationdocument version controldeadline managementquality assurancetechnical writinge-procurementPMO taskschecklist generation

Soft Skills

proactive approachteam-orientedstructured working stylereliabledetail-orientedstrong communicationwillingness to learntime managementorganizational skillspresentation skills

Certifications

tertiary qualification in Businesstertiary qualification in Informaticstertiary qualification in Law