Department Coordinator, Strategic Impact – Funding Infrastructure

Partners for Rural Impact

Department Coordinator for Strategic Impact and Funding Infrastructure teams at Partners for Rural Impact in Berea, KY. Supporting administrative functions, workflows, and communication across teams.

Posted 7/16/2026full-timeBerea • Kentucky • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates high-level administrative support capabilities, including managing complex calendars, coordinating travel arrangements, and preparing professional communications. Proficient in process improvement and maintaining organized systems to enhance operational efficiency.

Highest-signal resume keywords

High-Level Administrative SupportCalendar ManagementProject CoordinationMicrosoft 365 ProficiencySalesforce Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementProject CoordinationExpense ReportingDocument ManagementProcess Improvement

Soft Skills

Organizational SkillsTime ManagementWritten CommunicationInterpersonal SkillsRelationship Building

Tools & Technologies

Microsoft 365SalesforceCRM SystemsDocument Management Systems

Certifications & Qualifications

Bachelor's Degree in Business AdministrationBachelor's Degree in CommunicationsBachelor's Degree in Nonprofit ManagementBachelor's Degree in Public Administration

Industry Keywords

Nonprofit OrganizationMission-Driven OrganizationCross-Functional InitiativesOrganizational Workflows

About the role

Key responsibilities & impact

Provide high-level administrative support to designated senior leaders.
Manage complex calendars, scheduling, and meeting logistics with internal and external stakeholders.
Coordinate travel arrangements, itineraries, and expense reporting.
Prepare, format, and distribute internal communications, reports, presentations, and other supporting materials.
Coordinate and track departmental priorities, deliverables, action items, and follow-up activities.
Support the execution of departmental and organizational workflows to ensure timely completion of projects and initiatives.
Maintain organized systems for documents, contracts, records, and operational materials.
Assist with process improvement efforts to enhance efficiency, effectiveness, and organizational alignment.
Maintain accurate meeting notes, contact records, and activity updates within Salesforce and other organizational systems.
Coordinate internal and external meetings, convenings, and events, including scheduling, logistics, and participant communications.
Prepare agendas, meeting materials, and supporting documentation.
Document key decisions, action items, and next steps and ensure appropriate follow-up.
Serve as a liaison across departments to support collaboration, alignment, and information sharing.
Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

Requirements

What you’ll need

Bachelor's degree required in business administration, communications, nonprofit management, public administration, or a related field.
3-5 years of progressively responsible experience supporting senior leaders, coordinating projects or operations, or managing administrative and organizational workflows.
Experience in a nonprofit or mission-driven organization preferred.
Experience supporting cross-functional initiatives or organizational projects preferred.
Strong organizational and time management skills with the ability to manage multiple priorities, coordinate competing deadlines, and maintain attention to detail.
Demonstrated ability to provide high-level administrative and operational support in a fast-paced environment.
Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports, presentations, and meeting materials.
Strong interpersonal and relationship-building skills with the ability to collaborate effectively with leaders, colleagues, partners, and other stakeholders.
Skill in identifying opportunities to improve administrative processes and support operational efficiency.
Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience using Salesforce or other customer relationship management (CRM), document management, and collaboration systems.

Benefits

Comp & perks

Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Flexible spending accounts, plus an employee assistance program.
Life and long-term disability insurance and retirement plan.
Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.
Tuition assistance and professional development for employees.