Executive Assistant, Business Affairs

Paramount

Executive Assistant providing high-level administrative support to the Business Affairs team at Paramount Television Studios. Fostering smooth operations for a bi-coastal team with emphasis on legal and business documentation.

Posted 5/23/2026full-timeNew York City • California, New York • 🇺🇸 United StatesMid-LevelSenior💰 $52,000 - $60,000 per yearWebsite

About the role

Key responsibilities & impact

Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners.
Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas.
Schedule internal and external meetings, including with agents and external legal teams.
Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks.
Assist BA team by updating internal deal trackers, and supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures.
Research and prepare materials and charts for specific projects, including drafting letters.
Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request.
Prepare and track expense reports.
Coordinate IT setup and logistics for meetings and team events.
Assist with department initiatives and cross-functional projects.

Requirements

What you’ll need

3+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred.
Proficiency in Microsoft Office Suite; familiarity with DocuSign and contract management tools.
Proven ability to manage databases and electronic filing systems.
Bachelor’s degree or equivalent experience preferred.
Fantastic organizational and time-management skills.
Strong written and verbal communication; ability to draft professional correspondence.
High level of discretion and confidentiality.
Ability to multitask and prioritize in a fast-paced environment.

Benefits

Comp & perks

Medical
Dental
Vision
401(k) plan
Life insurance coverage
Disability benefits
Tuition assistance program
PTO

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experiencedatabase managementelectronic filing systemscalendar managementdocument preparationexpense report trackingcontract managementproject supportmeeting coordinationresearch and material preparation

Soft Skills

organizational skillstime-management skillswritten communicationverbal communicationdiscretionconfidentialitymultitaskingprioritizationproactive problem-solvingcross-functional collaboration

Certifications

Bachelor’s degree