Event Operations Coordinator

Paramount

Event Operations Coordinator at Paramount coordinating logistics and executing event planning across teams and vendors. Involves event management, vendor relations, and operational support.

Posted 5/8/2026full-timeNew York City • New York • 🇺🇸 United StatesJuniorMid-Level💰 $48,000 - $55,000 per yearWebsite

About the role

Key responsibilities & impact

Support the planning and execution of events by coordinating logistics, schedules, and resources across internal teams and external vendors
Serve as a key support point for clients and staff, helping maintain operational consistency and alignment across departments
Work closely with Director and Senior Manager to understand events and support as needed with event proposals, setup, management, and additional items
Plan events as assigned from start to finish including ordering supplies and decor, researching vendors, scheduling services support
Identify, negotiate, and manage relationships with various vendors to ensure all services are delivered as agreed upon
Work with various internal teams to acquire event information and necessary paperwork
Schedule security guards for events as necessary
Confirm setups and décor are as requested for events
Provide assistance for the event host and guests at the time of the event for any last minute adjustments
Maintain PO and Invoice management for the team including processing, tracking, recording, and confirming all vendor billing

Requirements

What you’ll need

2+ years of experience in event planning or event coordination in a corporate environment
Experience working with colleagues and vendors
Ability to work fully onsite 5-Days A Week (including early mornings, nights & weekends on occasion when required)
Must be able to lift at least 25lbs
Proven track record of creative, successful events
Excellent organizational, communication, negotiating, and multitasking skills
Ability to remain calm under pressure and maintain a customer-service mindset
Bachelor’s degree (or equivalent) in hospitality management
Experience in managing budgets and tracking expenses
Advanced knowledge of PowerPoint, Acrobat, and Excel

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k) plan
Life insurance
Disability benefits
Tuition assistance program
Paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event planningevent coordinationbudget managementvendor negotiationlogistics coordinationsupply orderinginvoice managementmultitasking

Soft Skills

organizational skillscommunication skillsnegotiating skillscustomer service mindsetability to remain calm under pressure

Certifications

Bachelor’s degree in hospitality management