Administrative Assistant, Publicity

Paramount

Administrative Assistant providing vital support to Senior Publicists and the National Publicity team at Paramount Pictures. Coordinating publicity initiatives and managing essential operational tasks in a fast-paced environment.

Posted 5/1/2026full-timeLos Angeles • California • 🇺🇸 United StatesJunior💰 $47,000 - $55,000 per yearWebsite

About the role

Key responsibilities & impact

Provides administrative support for two Senior Publicists, including phones, email correspondence, travel, expenses, and scheduling/coordinating meetings as needed.
Maintains all internal team documents; responsible for creating folders for all titles, gathering and inputting campaign updates to calendars, timelines, status reports, etc.
Work with the Senior Publicists and Executive Assistant to update film buckslips and talent rep database with talent rep contact information.
Coordinates with Senior Publicists, talent representatives, and glam booking agencies for talent grooming and styling deals, including negotiating rates, scheduling, and troubleshooting.
Responsible for arranging all talent and representative/guest travel for all publicity activities, including flights, hotel and cars.
Assists with drafting talent schedules and inputting grooming and transportation updates.
Manages and tracks invoices, PO’s, and billing inquiries from publicity-related vendors (i.e. groomers, stylists, security); work with SVP, Senior Publicists, travel and finance to maintain budgets.
Collaborates with Publicists with special campaign projects as needed, including generating presentation materials, spearheading research initiatives and participating in task forces.
Arranges press travel for press junkets, premieres, and set visits.
Manages press screening invites, rsvp lists, and check-in; assists with gathering and distributing press reactions.
Covers press screenings, press days, junkets, premieres, and other film-related events; handles film talent/filmmakers on-site at press days, junkets, premieres, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and other publicity events.
Continually manages and updates press lists for screenings and press blasts.
Be knowledgeable of national print, broadcast, and online outlets and writers/hosts in LA & NY; demonstrates a keen interest in national press, media and celebrity trends and consumes them across various platforms; stays up-to-date on relevant industry-related news and coverage of Paramount films, talent and filmmakers.
Brainstorms with publicity teams for film initiatives and fresh story ideas.

Requirements

What you’ll need

Bachelor's Degree or equivalent work experience
Minimum one year related experience (strong internship experience considered)
Highly Proficient with MS software including Word, Excel & PowerPoint
Experience in Entertainment Industry a plus

Benefits

Comp & perks

medical
dental
vision
401(k) plan
life insurance coverage
disability benefits
tuition assistance program
PTO

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportschedulinginvoice managementbudget maintenancecampaign updatespresentation materials generationresearch initiativestravel arrangementnegotiationevent coordination

Soft Skills

communicationcollaborationorganizationproblem-solvingattention to detailtime managementcreativityadaptabilityinterpersonal skillsinitiative

Certifications

Bachelor's Degree