Executive Assistant
Paramount
full-time
Posted on:
Location Type: Office
Location: Los Angeles • California • 🇺🇸 United States
Visit company websiteSalary
💰 $55,000 - $95,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide critical support to the president, including handling confidential assignments, coordinating day-to-day operations, and anticipating executive’s needs
- Assist with inbound and outbound company communication and correspondence, maintaining a strong understanding of departmental operations and business objective
- Manage a busy, dynamic and ever-changing calendar, ensuring seamless scheduling across time zones and shifting priorities
- Screen and triage communications, protecting the executive’s time and ensuring follow up when needed
- General administrative tasks, including but not limited to screening and responding to incoming calls and correspondence, managing team coordination, arranging travel both domestic and international, preparing expense reports using Concur, liasing with IT and other departments as needs arise
- Organize and facilitate virtual, in person or hybrid meetings, overseeing all logistics including booking conference rooms, compling agendas, organizing materials, A/V set up, catering, and attendee coordination
- Assistance with word documents, excel and creating PowerPoint presentations
- Provide ad-hoc support across departments as needed and contribute to cross-functional efforts, including event coordinations, internal communications, process improvements, etc
- Organize executive, corporate, and client-facing events, ensuring seamless logistics and professional representation
- Provide on-site support for high-profile meetings and events, attending when requested
- Serve as a liaison between the president and senior leadership, staff and external partners, communicating with authority and professionalism
Requirements
- 3+ years of executive assistant experience at an agency or studio
- Proficiency with MS software including Word, Excel & PowerPoint, Outlook, Teams/Zoom and other applications
- Strong organizational, communication and time-management skills; proactive and detail oriented; ability to handle multiple priorities under pressure; discreet and professional demeanor; confident, reliable, and poised
- Familiar with a variety of industry systems, concepts, practices, and procedures
- Identifies and meets necessary deadlines without need for executive oversight
Benefits
- medical
- dental
- vision
- 401(k) plan
- life insurance coverage
- disability benefits
- tuition assistance program
- PTO
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense reportingevent coordinationdocument preparationdata entry
Soft skills
organizational skillscommunication skillstime-management skillsproactivedetail orienteddiscreetprofessional demeanorreliablepoised