Executive Assistant

Paramount

Executive Assistant supporting Paramount Advertising executives at a global media and entertainment company. Managing complex calendars, travel, meetings, events, communications, and special projects.

Posted 9/10/2026full-timeNew York City • New York • 🇺🇸 United StatesSeniorLead💰 $85,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced organizational and administrative capabilities, with extensive experience supporting C-suite executives in fast-paced environments. Proficient in managing complex calendars, travel logistics, and departmental communications while maintaining professionalism and discretion.

Highest-signal resume keywords

Executive Support ExperienceAdvanced Microsoft Office ProficiencyTravel Coordination SkillsExceptional Organizational SkillsStrong Interpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Itinerary CoordinationExpense ManagementMeeting CoordinationDocument PreparationEvent PlanningProject ManagementWriting SkillsEditing SkillsProofreading Skills

Soft Skills

ProfessionalismGood JudgmentDiscretionAmbitionAbility to Work Under Pressure

Tools & Technologies

Microsoft OfficeGoogle WorkspaceConcurWorkday

Industry Keywords

MediaEntertainmentTechnologyMarketing

About the role

Key responsibilities & impact

Support an executive-level leader within Paramount Advertising
Respond quickly, accurately, and thoughtfully to direct and anticipated needs
Coordinate heavy travel itineraries, including flights, hotels, car services, itinerary actions, and expenses
Manage complex calendars and meetings involving multiple participants and locations
Coordinate agendas, meeting notes, action items, and follow-ups
Manage meeting presentations, conference rooms, and AV equipment logistics
Plan and execute department events and offsites, including logistics, vendors, catering, guest lists, and on-site support
Track deliverables, deadlines, follow-ups, preparation, and materials for the EVP and executive team
Maintain organizational charts and distribution lists, and send department-wide communications
Screen and respond to phone calls, emails, and packages
Collaborate with Ad Sales executives and executive assistants to gather information, solve problems, and achieve results
Manage special projects and occasional personal errands
Prioritize and organize daily tasks while monitoring email during and around working hours

Requirements

What you’ll need

8+ years of experience as an Executive Assistant, preferably within media, entertainment, technology, or marketing-driven environments
3+ years supporting a C-suite executive
Advanced proficiency with Microsoft Office and/or Google Workspace, including Outlook/Calendar, Excel/Sheets, PowerPoint/Slides, and Word/Docs
Experience with expense and travel systems such as Concur and Workday
Exceptional organization, professionalism, and ambition
Robust administrative or internship experience
Good judgment and discretion when interacting with Senior Executives, Industry Leaders, and other important partners
Solid writing, editing, and proofreading skills
Ability to manage multiple priorities and work under pressure
Proficient interpersonal skills and a confident, polished presence

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k) plan
Life insurance coverage
Disability benefits
Tuition assistance program
Paid time off (PTO)
Attractive compensation and comprehensive benefits packages
Opportunities for on-site and virtual engagement events
Opportunities to make meaningful connections and build a vibrant community
Reasonable accommodations for qualified individuals with disabilities and disabled veterans