Senior Human Resources Business Partner
CannonDesign
Office Administrator
Paradise Fruits | By Jahncke
part-time
Posted on:
Origin: • 🇵🇷 Puerto Rico
Visit company websiteJob Level
Mid-LevelSenior
About the role
- The Office Administrator is responsible for creating and maintaining a clean, organized, and welcoming office environment that supports productivity and collaboration. This role manages facilities and supplies, and ensures smooth administrative processes. As a key partner to the HR department, the Office Administrator assists with onboarding, team events, HR-related tasks, and supports the management of HR systems.
- Roles & Responsibilities:
- Greet and assist visitors, and direct inquiries to the appropriate person or department.
- Maintain a clean, organized, and welcoming office environment that reflects the company’s values and culture.
- Coordinate and execute internal events, including wellness programs, team celebrations, and cultural activities.
- Manage relationships with building management, vendors, and service providers for office and facility needs.
- Track and restock office supplies, snacks, and beverages within approved budgets.
- Provide comprehensive administrative support to the Finance team, including the secure delivery of documents to financial institutions and execution of other clerical and operational tasks as required.
- Assist HR with onboarding logistics for new hires, including workspace setup, and introductions to office resources.
- Schedule and coordinate meetings, prepare meeting spaces, and ensure required materials are available.
- Maintain organized filing systems both physical and digital in line with company policies.
- Identify and recommend process improvements to increase efficiency and enhance the employee experience.
- Perform additional tasks as needed to support office operations and company objectives.
Requirements
- Availability for part-time hours with flexibility to meet office needs.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent verbal and written communication skills with a professional and approachable demeanor.
- Proficiency or familiarity with HR systems and project management tools.
- Ability to work independently and collaboratively within a team environment.
- Previous experience in office administration, customer service, or related fields is preferred but not required.
- Demonstrated willingness to learn and adapt in a fast-paced environmen t.
