Executive Assistant
StarRez, Inc.
Executive and Personal Assistant
Palm Ventures
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteSalary
💰 $125,000 - $150,000 per year
Job Level
Mid-LevelSenior
About the role
- Act as an extension of the Co-Founder & Managing Partner by building and maintaining operating systems across personal and professional domains.
- Manage Daniela’s calendar and inbox with care, efficiency, and a forward-looking approach.
- Track and complete all follow-ups and personal commitments, ensuring nothing is overlooked.
- Proactively manage daily schedules and logistics across professional and personal priorities.
- Organize and run meetings, appointments, and multi-stakeholder events seamlessly.
- Distill complex information into clear, actionable, decision-ready formats.
- Identify and implement workflow improvements and friction-reduction opportunities.
- Anticipate needs and address them proactively, often before they are explicitly expressed.
- Maintain effective systems for time, task, and information management.
- Apply sound judgment and flexibility across intersecting personal and professional responsibilities.
- Coordinate and execute domestic and international travel, including flights, accommodations, and itineraries.
- Handle personal logistics such as mail management, errands, and day-to-day tasks.
- Maintain relationships with personal vendors, service providers, and property managers across multiple residences and facilities.
- Manage gifting, handwritten notes, and thoughtful relationship touches across personal and professional networks.
- Plan and execute events from intimate dinners to milestone celebrations.
- Lead or support special projects spanning personal and professional domains.
- Handle sensitive personal matters with discretion, care, and absolute confidentiality.
Requirements
- You can give 3 examples of times that you created order from ‘chaos,’ taking dynamic needs and translating them into working, agile systems.
- Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations—and move swiftly to bring them to life with precision and follow-through.
- 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices—ideally in roles that combine both personal and professional support.
- Strong track record managing calendars, logistics, and confidential communication with clarity and discretion.
- Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports.
- Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support.
- Exceptionally organized and resourceful, with a bias toward solutions and follow-through.
- Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications.
- Proactive and observant, able to recognize patterns, prioritize effectively, and act independently.
- Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift.
- Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication.
- Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion.
