Accounts Payable Manager

Palette Media

Accounts Payable Manager overseeing AP lifecycle and vendor management in creator economy startup. Responsible for financial accuracy and compliance while optimizing workflows and efficiency.

Posted 6/26/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Own the full-cycle accounts payable process, including invoice intake, coding, approvals, payment processing, vendor maintenance, and reconciliations.
Ensure invoices are processed accurately and timely in accordance with company policies and approval workflows.
Manage vendor payments via ACH, wire transfers, checks, and other approved payment methods.
Monitor AP aging and proactively manage upcoming payment obligations, payment terms, and vendor communications.
Reconcile vendor statements, investigate discrepancies, and resolve issues with both vendors and internal stakeholders.
Maintain accurate vendor records, including W-9s, payment details, contracts, tax documentation, and supporting files.
Serve as the primary point of contact for AP-related inquiries from vendors, employees, and finance leadership.
Support month-end and year-end close activities through AP accruals, reconciliations, aging reviews, and expense reporting.
Prepare schedules and supporting documentation required for financial reporting and close processes.
Assist with 1099 preparation and other compliance-related reporting requirements.
Support audits by preparing AP schedules, reconciliations, and requested documentation.
Maintain accurate records that improve close readiness and reporting reliability.
Identify opportunities to improve AP workflows through automation, system enhancements, and process optimization.
Create, maintain, and improve AP documentation, including SOPs, process maps, approval workflows, payment procedures, close checklists, and escalation paths.
Build scalable processes that reduce manual effort while improving accuracy and visibility.
Maintain strong internal controls surrounding vendor setup, invoice approvals, payment processing, and recordkeeping.
Ensure compliance with company policies and documentation requirements.
Build strong vendor relationships through clear communication, professionalism, and proactive issue resolution.

Requirements

What you’ll need

5+ years of accounts payable, accounting, or finance operations experience.
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
Experience owning full-cycle accounts payable processes, vendor management, and payment execution.
Strong understanding of accounting fundamentals, expense coding, accruals, reconciliations, and month-end close procedures.
Experience creating or maintaining SOPs, process documentation, workflows, or operational guides.
Proficiency with accounting systems and AP platforms such as NetSuite, QuickBooks, Sage Intacct, Bill.com, Ramp, Brex, Expensify, or similar tools.
Advanced Excel or Google Sheets skills, including reconciliations, reporting schedules, pivot tables, and data review.
Exceptional attention to detail and strong organizational skills.
Ability to manage multiple priorities in a fast-paced, evolving environment.
Strong written and verbal communication skills.
High degree of ownership, accountability, and discretion when handling sensitive financial information.

Benefits

Comp & perks

Health insurance
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payableinvoice processingvendor managementpayment processingreconciliationsexpense codingmonth-end closeSOP creationfinancial reporting1099 preparation

Soft Skills

attention to detailorganizational skillscommunication skillsaccountabilitydiscretionproblem-solvingrelationship buildingtime managementadaptabilityproactive issue resolution

Certifications

Bachelor's degree in AccountingBachelor's degree in FinanceBachelor's degree in Business Administration