Tax Administrative Coordinator

Paired

Tax Administrative Coordinator for US-based company assisting tax department remotely with compliance, documentation management, and client communication. Requires previous experience in tax offices or CPA firms.

Posted 6/9/2026full-timeRemote • 🇨🇴 ColombiaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage client communications via phone and email.
Follow up on outstanding documents and requests.
Provide updates on tax return status and workflow progress.
Coordinate appointments and scheduling.
Route technical tax questions to the appropriate team members.
Contact the IRS and Franchise Tax Board regarding notices and correspondence.
Pull tax transcripts and maintain detailed records.
Request penalty abatements and assist with administrative tax resolutions.
Research balances, payments, filing history, and notices.
Follow up on unresolved client matters.
Assist with LLC formations and business registrations.
Coordinate Secretary of State filings and Statements of Information.
Support S-Corporation election filings.
Track compliance deadlines and annual filing requirements.
Coordinate quarterly estimated tax payment schedules.
Maintain internal tracking systems and spreadsheets.
Support tax return workflow management and delivery.
Keep client records accurate and up to date.
Serve as a liaison between clients and internal department

Requirements

What you’ll need

Prior experience working in a U.S. tax office, CPA firm, accounting firm, or tax resolution firm.
Experience handling IRS correspondence and tax-related administrative workflows.
Strong written and verbal English communication skills.
Excellent organizational skills and attention to detail.
Comfortable speaking with clients and government agencies.
Strong proficiency with Google Workspace and spreadsheets.
Ability to manage multiple priorities in a fast-paced environment.

Benefits

Comp & perks

Competitive salary.
Ability to work remotely.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

tax return managementtax resolutionIRS correspondenceLLC formationbusiness registrationcompliance trackingpenalty abatementworkflow managementrecord maintenanceadministrative tax support

Soft Skills

communication skillsorganizational skillsattention to detailclient relationsmultitaskingproblem-solvingliaison skillstime managementadaptabilitycustomer service