Proposal Writing Specialist

PacRim Engineering

Proposal Writing Specialist helping with proposal coordination and preparation for an engineering consulting firm. Collaborating on marketing-related materials and managing project documentation.

Posted 5/16/2026full-timeOrange • California • 🇺🇸 United StatesMid-LevelSenior💰 $80,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Performs general proposal coordination and preparation under the direct supervision of Project Managers and Principals for marketing and business pursuits.
Facilitates, coordinates, and assists with the preparation of marketing-related materials, proposals, and presentations.
Reviews solicitations (RFP, RFQ, RFI) and advises Project Managers on submittal requirements.
Prepares and disseminates directives and data calls to subcontractors and other team members.
Writes non-technical text and assists Project Managers in the development of technical text.
Independently prepares and organizes company qualification materials.
Ensures that documents are secure and of high quality, consistent with company standards.
Edits and proofreads marketing communications and project documents.

Requirements

What you’ll need

Bachelor’s Degree with a focus on Marketing/Communications
Minimum 3-5 years of experience preparing proposals and providing marketing support in the A/E/C industry.
Experience with a civil engineering firm is preferred but not required.
Proficiency in reviewing, organizing, interpreting, and editing written documentation to improve clarity.
Proficiency in Microsoft Office, InDesign, and other Desktop Publishing Applications.
Familiarity in reviewing solicitations (RFP, RFQ, RFI) from Federal and other public agencies to develop the proposal schedule and tasks to be accomplished.
Experience in responding to DoD solicitations is preferred but not required.
Strong time management and organizational skills with follow-through on project commitments.
Skilled in technical and persuasive writing, editing, and proofreading skills.
Strong attention to detail and accuracy.
Ability to handle multiple, simultaneous assignments and meet tight deadlines while providing a consistently high level of quality and accuracy.
Ability to work independently and as part of a team.

Benefits

Comp & perks

401(k)
401(k) matching
Bonus based on performance
Dental insurance
Health insurance
Paid time off
Vision insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal preparationmarketing supporttechnical writingeditingproofreadingdocument organizationsolicitation reviewRFPRFQRFI

Soft Skills

time managementorganizational skillsattention to detailability to work independentlyteam collaborationfollow-throughmulti-taskingcommunication skillspersuasive writingclarity improvement

Certifications

Bachelor’s Degree in MarketingBachelor’s Degree in Communications