Proposal Coordinator

PacRim Engineering

Marketing/Proposal Coordinator for engineering firm coordinating proposals and marketing materials. Supporting business development activities while ensuring high-quality documentation and effective team collaboration.

Posted 4/11/2026full-timeOrange • Alabama, Alaska, Arizona, California, Colorado, Connecticut, Florida, Hawaii, Idaho, Illinois, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Mississippi, Missouri, Montana, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $72,000 per yearWebsite

About the role

Key responsibilities & impact

Performs general proposal coordination and preparation of work under the direct supervision of Project Managers and Principals for marketing and business pursuits for the clients that the Company serves
Facilitates, coordinates, and assists with the preparation of marketing-related materials, proposals, and presentations
Review solicitations (RFP, RFQ, RFI), advise Project Managers on submittal requirements, and outline responsibilities to respond
Prepare and disseminate directives and data calls to subcontractors and other team members, and follow through to obtain timely responses
Write non-technical text and assist Project Managers in the development of technical text
Independently prepare and organize company qualification materials such as photography, resumes, representative project experience documents, contracts, and skill-set tracking for pursuits and other marketing purposes
Ensure that documents are secure and of high quality, consistent with company standards
Edit and proofread marketing communications and project documents as appropriate
Assist in the development of documents and reports as appropriate to support business pursuits and project execution
Responsible for completing and packaging quality proposals and marketing communications, materials, and support documentation by the due date
Responsible for maintaining marketing, business development documents, mailing lists, and tracking of proposals
Work with the Marketing Coordinator and Business Development Administrator to prepare and distribute social media posts and articles related to the company’s business development strategy
Attend selected A/E/C industry events and pre-proposal meetings to represent the company
Perform other duties as needed, including general office administrative functions

Requirements

What you’ll need

Bachelor’s Degree with a focus on Marketing/Communications
Minimum 2 years of experience preparing proposals and providing marketing support in the A/E/C industry
Experience with a civil engineering firm is preferred but not required
Proficiency in reviewing, organizing, interpreting, and editing written documentation to improve clarity
Proficiency in Microsoft Office, InDesign, and other Desktop Publishing Applications
Familiarity in reviewing solicitations (RFP, RFQ, RFI) from Federal and other public agencies to develop the proposal schedule and tasks to be accomplished
Experience in responding to DoD solicitations is preferred but not required
Strong time management and organizational skills with follow-through on project commitments
Skilled in technical and persuasive writing, editing, and proofreading skills
Strong attention to detail and accuracy
Ability to handle multiple, simultaneous assignments and meet tight deadlines while providing a consistently high level of quality and accuracy
Ability to work independently and as part of a team

Benefits

Comp & perks

Employee discounts
Paid time off
401(k)
401(k) matching
Bonus based on performance
Dental insurance
Health insurance

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal preparationmarketing supporttechnical writingeditingproofreadingdocument organizationsolicitation reviewtime managementproject management

Soft Skills

attention to detailorganizational skillscommunication skillsteamworkindependencefollow-throughability to meet deadlinespersuasive writing

Certifications

Bachelor’s Degree in Marketing/Communications