Proposal Coordinator
PacRim Engineering
full-time
Posted on:
Location Type: Hybrid
Location: Orange • Alabama • Alaska • United States
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Salary
💰 $70,000 - $72,000 per year
About the role
- Performs general proposal coordination and preparation of work under the direct supervision of Project Managers and Principals for marketing and business pursuits for the clients that the Company serves
- Facilitates, coordinates, and assists with the preparation of marketing-related materials, proposals, and presentations
- Review solicitations (RFP, RFQ, RFI), advise Project Managers on submittal requirements, and outline responsibilities to respond
- Prepare and disseminate directives and data calls to subcontractors and other team members, and follow through to obtain timely responses
- Write non-technical text and assist Project Managers in the development of technical text
- Independently prepare and organize company qualification materials such as photography, resumes, representative project experience documents, contracts, and skill-set tracking for pursuits and other marketing purposes
- Ensure that documents are secure and of high quality, consistent with company standards
- Edit and proofread marketing communications and project documents as appropriate
- Assist in the development of documents and reports as appropriate to support business pursuits and project execution
- Responsible for completing and packaging quality proposals and marketing communications, materials, and support documentation by the due date
- Responsible for maintaining marketing, business development documents, mailing lists, and tracking of proposals
- Work with the Marketing Coordinator and Business Development Administrator to prepare and distribute social media posts and articles related to the company’s business development strategy
- Attend selected A/E/C industry events and pre-proposal meetings to represent the company
- Perform other duties as needed, including general office administrative functions
Requirements
- Bachelor’s Degree with a focus on Marketing/Communications
- Minimum 2 years of experience preparing proposals and providing marketing support in the A/E/C industry
- Experience with a civil engineering firm is preferred but not required
- Proficiency in reviewing, organizing, interpreting, and editing written documentation to improve clarity
- Proficiency in Microsoft Office, InDesign, and other Desktop Publishing Applications
- Familiarity in reviewing solicitations (RFP, RFQ, RFI) from Federal and other public agencies to develop the proposal schedule and tasks to be accomplished
- Experience in responding to DoD solicitations is preferred but not required
- Strong time management and organizational skills with follow-through on project commitments
- Skilled in technical and persuasive writing, editing, and proofreading skills
- Strong attention to detail and accuracy
- Ability to handle multiple, simultaneous assignments and meet tight deadlines while providing a consistently high level of quality and accuracy
- Ability to work independently and as part of a team
Benefits
- Employee discounts
- Paid time off
- 401(k)
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Health insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
proposal preparationmarketing supporttechnical writingeditingproofreadingdocument organizationsolicitation reviewtime managementproject management
Soft Skills
attention to detailorganizational skillscommunication skillsteamworkindependencefollow-throughability to meet deadlinespersuasive writing
Certifications
Bachelor’s Degree in Marketing/Communications