Administrative Assistant

Pacific Health Group

Administrative Assistant supporting Pacific Health Group, a mission-driven healthcare organization, at its Clairemont office. Managing reception, scheduling, records, supplies, correspondence, and leadership support onsite.

Posted 8/18/2026full-timeSan Diego • California • 🇺🇸 United StatesMid-LevelSenior💰 $23 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while providing comprehensive administrative support across departments. Maintains confidentiality and professionalism in handling sensitive information and interactions.

Highest-signal resume keywords

Strong Organizational SkillsExcellent Verbal CommunicationAttention to DetailGoogle Workspace ExperienceConfidentiality Maintenance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument PreparationFiling Systems ManagementScheduling SupportAdministrative Record Keeping

Soft Skills

Professional DemeanorTime ManagementIndependent WorkCustomer Service OrientationInterpersonal Communication

Tools & Technologies

Standard Office TechnologyOffice Equipment ManagementEmail Communication Tools

Industry Keywords

HIPAA ComplianceHealthcare ExperienceReception Area ManagementAdministrative SupportOffice Environment Maintenance

About the role

Key responsibilities & impact

Serve as the primary point of contact for office visitors and individuals arriving at the office
Greet and assist visitors professionally
Answer, screen, and route incoming telephone calls
Receive and distribute mail, packages, deliveries, and correspondence
Maintain a professional, organized, and welcoming reception and office environment
Coordinate visitor access and notify appropriate staff of arrivals
Provide day-to-day administrative support to leadership and departments
Prepare, format, organize, scan, copy, and file documents
Draft routine emails, correspondence, and administrative communications
Assist with data entry, spreadsheets, reports, and administrative records
Maintain electronic and physical filing systems
Assist with scheduling meetings, appointments, and conference rooms
Maintain calendars and provide scheduling support
Track administrative requests and follow up on outstanding items
Assist with special projects and administrative assignments
Monitor office supplies, coordinate orders, and maintain inventory
Assist with printer, copier, mailing, and basic office equipment needs
Coordinate with vendors, building management, maintenance personnel, and service providers
Maintain conference rooms, shared spaces, and administrative areas
Assist with meeting, training, interview, and office-event preparation and cleanup
Monitor designated office email inboxes and communication channels
Route requests and draft routine responses
Maintain confidentiality of employee, member, financial, and organizational information
Maintain forms, templates, administrative logs, and tracking spreadsheets
Provide administrative assistance to leadership and office-based staff
Assist with interviews, meetings, trainings, employee activities, and new-hire office setup
Provide general administrative support to HR, Operations, and other departments
Proactively identify supply, organization, and administrative issues and follow tasks through completion

Requirements

What you’ll need

High school diploma or equivalent
Strong organizational and time-management skills
Excellent verbal and written communication skills
Professional and welcoming demeanor
Strong attention to detail and accuracy
Ability to prioritize multiple responsibilities
Ability to work independently and follow through on assigned tasks
Basic proficiency with computers and standard office technology
Ability to maintain confidentiality and exercise professional discretion
Reliable attendance and punctuality
Previous administrative, receptionist, office assistant, customer service, or related experience preferred
Previous healthcare or professional office experience preferred
Experience with Google Workspace preferred
Experience managing a front desk or reception area preferred
Familiarity with HIPAA or handling confidential information preferred
Experience supporting multiple departments or leadership preferred
Successful completion of a background check

Benefits

Comp & perks

Paid Time Off (PTO)
12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
4 Paid Volunteer Hours per Month
Bereavement Leave, including Fur Baby Bereavement
90% Employer-paid Employee-Only Medical Benefits
Dental and Vision Insurance
FSA | Dependent Care Account
401(k) with Company Match
Monthly Stipend
Short-Term & Long-Term Disability | AD&D
Employee Assistance Program (EAP)
Employee Discounts via Great Work Perks and Perks at Work
Quarterly In-Person Events
Fully remote work within California
Opportunities for professional development and internal growth