Executive Administrative Specialist
Pacific Life
Executive Assistant – C-Suite
Pacific Health Group
full-time
Posted on:
Location Type: Hybrid
Location: San Diego • California • 🇺🇸 United States
Visit company websiteSalary
💰 $69,000 - $74,000 per year
Job Level
Mid-LevelSenior
About the role
- Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.
- Draft, proofread, and prepare correspondence, reports, and presentations.
- Serve as the primary point of contact for the executive, screening calls, emails, and communications.
- Handle confidential information with the highest level of discretion.
- Plan, organize, and execute meetings, board sessions, and company events.
- Prepare agendas, materials, and follow-up action items.
- Document meeting minutes, track deliverables, and ensure accountability on next steps.
- Support ad hoc projects and initiatives led by the Executive Team.
- Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets.
- Anticipate executive needs and proactively resolve potential issues.
- Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows.
- Maintain efficient office systems and oversee internal communications to ensure alignment across teams.
- Arrange and coordinate business travel, accommodations, and itineraries.
- Support the CEO in meetings, conferences, and networking events by managing logistics and materials.
- Build and maintain relationships with stakeholders, vendors, and partners.
- Prepare briefing documents, presentations, and communication materials tailored to external stakeholders
Requirements
- Bachelor’s degree in Business Administration or related field preferred
- 3–5 years of experience as an Executive Assistant supporting senior or C-level leadership
- Exceptional organizational, time management, and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
- Strong research and analytical skills
- High level of discretion and integrity in handling sensitive information
- Reliable transportation and flexibility to work occasional evenings or weekends as needed
Benefits
- 160 Hours of Paid Time Off (PTO)
- 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
- 4 Paid Volunteer Hours per Month to support causes you care about
- Bereavement Leave, including Fur Baby Bereavement
- 90% Employer-paid Employee-Only Medical Benefits
- Flexible Spending Account (FSA)
- Short-Term & Long-Term Disability | AD&D
- Employee Assistance Program (EAP)
- 401(k) with Company Match
- Monthly Stipend
- Opportunities for professional development and internal growth
- Employee Discounts via Great Work Perks and Perks at Work
- Quarterly In-Person Events
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementcorrespondence preparationreport draftingpresentation preparationmeeting documentationproject managementbudget trackingresearch skillsanalytical skillsdiscretion in handling information
Soft skills
organizational skillstime managementmultitaskingwritten communicationverbal communicationproblem-solvingrelationship buildingadaptabilityintegrityproactive issue resolution
Certifications
Bachelor’s degree in Business Administration
