Provide support with the Transportation Services Fleet Administration team with key administrative functions related to the vehicle registration program, fuel card program, Corporate FasTrak account, vehicle citations, invoice processing, and the purchase order workflow for fleet-related goods and services.
May also be involved in business process improvement, quality control, special projects and other initiatives.
Support Vehicle Registration program including data management updates within the system of record, scanning, and filing
Ensure accurate management of Corporate FasTrak account
Monitor and respond to fuel card and Electric Vehicle (EV) charge card requests
Maintain timely turnaround for vehicle citation processing
Support purchase order process including creation of purchase orders, weekly posting of invoices, and monthly accrual postings
Using SAP, troubleshoot invoice issues and provide corrective actions
Identifies and implements continuous improvement opportunities to the existing processes
Actively participates in and supports emergency response functions for the department and enterprise

Requirements

Bachelor’s degree in business administration or job-related discipline or equivalent experience
2 years job-related experience
Fleet business operations experience
Motivated self-starter
Excellent organizational skills, prioritization, and multi-tasking skills
Strong verbal and written communication skills
Adaptable to changing business conditions
Ability to effectively manage multiple assignments with demanding time constraints
Proficient in Microsoft Excel and PowerPoint
Purchase order and invoice management experience
Knowledge and understanding of business drivers
Experience with creating SQL queries
Experience with continuous improvement process, methods, and tools

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data managementinvoice processingpurchase order managementSQL queriescontinuous improvement methodsquality controlbusiness process improvementvehicle registrationfuel card managementElectric Vehicle (EV) charge card management

Soft Skills

motivated self-starterorganizational skillsprioritization skillsmulti-tasking skillsverbal communication skillswritten communication skillsadaptabilitytime managementproblem-solvingteam collaboration

Certifications

Bachelor’s degree in business administration