PA Education Association

Executive Assistant – CTXO

PA Education Association

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $78,500 - $87,500 per year

About the role

  • Provide strategic administrative support to the Chief Talent and Experience Officer, including managing a complex calendar, aligning priorities, and optimizing time against key initiatives.
  • Support travel logistics, including processing expense reports, reimbursements, and invoices in a timely manner.
  • Oversee correspondence and communications, drafting materials and ensuring timely responses and follow-up.
  • Track and manage key initiatives across Member Experience, Volunteer Engagement, and People & Culture, monitoring timelines, milestones, and deliverables.
  • Maintain project plans to provide visibility into progress, risks, and dependencies.
  • Coordinate internal and external meetings, including scheduling and developing agenda and materials.
  • Capture meeting notes, manage action items, and drive accountability for follow-through.
  • Support volunteer committee operations including planning, scheduling, logistics, and materials coordination.
  • Plan and execute internal and external events as needed, managing timelines, resources, and logistics.
  • Maintain organized systems for documentation and records to support project continuity and knowledge sharing.
  • Support and coordinate special projects and cross-functional initiatives, ensuring alignment, communication, and timely execution.

Requirements

  • 3–5+ years of experience in executive administration, operations, or project coordination
  • Strong organizational skills
  • Exceptional communication skills (written and verbal)
  • High attention to detail and follow-through
  • Ability to manage multiple priorities and stakeholders
  • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Experience with project management tools (e.g., Smartsheet, Asana, Monday.com)
Benefits
  • health, life, and disability insurances
  • paid time off and holidays
  • 403(b) retirement plan with an 8% employer contribution
  • monthly wellness stipend
  • professional development funding
  • tuition assistance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive administrationoperationsproject coordinationproject management
Soft Skills
organizational skillscommunication skillsattention to detailfollow-throughability to manage multiple prioritiesstakeholder management