Executive Assistant – CTXO

PA Education Association

Executive Assistant providing administrative support to Chief Talent and Experience Officer at PAEA. Coordinating logistics, communications, and project management for member engagement and volunteer operations.

Posted 4/17/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $78,500 - $87,500 per yearWebsite

About the role

Key responsibilities & impact

Provide strategic administrative support to the Chief Talent and Experience Officer, including managing a complex calendar, aligning priorities, and optimizing time against key initiatives.
Support travel logistics, including processing expense reports, reimbursements, and invoices in a timely manner.
Oversee correspondence and communications, drafting materials and ensuring timely responses and follow-up.
Track and manage key initiatives across Member Experience, Volunteer Engagement, and People & Culture, monitoring timelines, milestones, and deliverables.
Maintain project plans to provide visibility into progress, risks, and dependencies.
Coordinate internal and external meetings, including scheduling and developing agenda and materials.
Capture meeting notes, manage action items, and drive accountability for follow-through.
Support volunteer committee operations including planning, scheduling, logistics, and materials coordination.
Plan and execute internal and external events as needed, managing timelines, resources, and logistics.
Maintain organized systems for documentation and records to support project continuity and knowledge sharing.
Support and coordinate special projects and cross-functional initiatives, ensuring alignment, communication, and timely execution.

Requirements

What you’ll need

3–5+ years of experience in executive administration, operations, or project coordination
Strong organizational skills
Exceptional communication skills (written and verbal)
High attention to detail and follow-through
Ability to manage multiple priorities and stakeholders
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Experience with project management tools (e.g., Smartsheet, Asana, Monday.com)

Benefits

Comp & perks

health, life, and disability insurances
paid time off and holidays
403(b) retirement plan with an 8% employer contribution
monthly wellness stipend
professional development funding
tuition assistance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive administrationoperationsproject coordinationproject management

Soft Skills

organizational skillscommunication skillsattention to detailfollow-throughability to manage multiple prioritiesstakeholder management