Portfolio Property Manager

P3 Logistic Parks

Portfolio Property Manager managing property strategies and tenant relations in Madrid. Coordinating budgets, contracts, and documentation for successful property management.

Posted 7/15/2026full-timeMadrid • 🇪🇸 SpainMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Property Management, including CapEx and OpEx execution, budget preparation, and tenant relations. Proficient in coordinating technical inspections and managing lease contracts while ensuring compliance with insurance requirements.

Highest-signal resume keywords

Property ManagementCapEx ExecutionOpEx ManagementTechnical InspectionsBudget Preparation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BudgetingLease Contract ManagementCapEx PlanningOpEx ReportingTechnical DocumentationProperty InspectionsTenant CoordinationClaims HandlingConstruction ManagementPortfolio Strategy Management

Soft Skills

Attention to DetailOrganisational SkillsAdaptabilityMultitaskingLearning Capabilities

Tools & Technologies

YARDI CRM

Certifications & Qualifications

Technical Engineering DegreeArchitecture Degree

Industry Keywords

Property ManagementCapExOpExTenant RelationsInsurance RequirementsMaintenance ForecastInvestment MemorandumsPublic Authority LiaisonEmergency ManagementConstruction Contracts

About the role

Key responsibilities & impact

Coordination of the Property Management in house team: technical and financial.
Management of the portfolio strategy within the tenant.
Lease contract conditions management: security deposits and legal deposits, indexation, service charges reconciliation process.
Capex and Opex execution responsible:
Prepare the annual budget, maintenance forecast, major works, CapEx, 10-year major item budget/Capex when available.
Regular report on the situation of opex and Capex execution situation: budgeted / not budgeted.
Coordinate and supervise the Capex Budget and Forecast execution – Long term investment plan of the assets to increase portfolio value.
Coordinate and manage within the technical Property management team of the tenders, purchase orders, design and construction contracts, interventions, proceedings, documentation, legal, technical and commercial checks, payments etc. in relation to: fluids/consumptions, regular and occasional controls, regular, occasional and major maintenance, current repairs, major repairs and capital expenditures.
Regular site visits (at least one per quarter), and when needed by tenant request or significant capex execution on going.
Tenant meetings whenever necessary.
Follow up and fulfil all insurance requirements - handle claims (declaration, technical expertise, quotes, repairs, etc), negotiation on reimbursement, follow-up with tenants.
CRM management (YARDI) to have the updated info uploaded on time: Budgeting process, quarterly forecast, invoicing
Coordinate periodic technical inspections.
Set-up, handle, prepare all documentation for hand-over and hand-back of premises to and from tenants:
Perform the handover procedure: inspection of the premises with the tenant, identifying and proper documentation (written description and photos) of all defects, manage repairs.
Assist in leasing of rentable space in terms of keeping schedule and warnings to lease ends/break notice dates, coordinating and carrying out inspections, and preparing cost estimations for tenant fit outs and other works.
Draft and submit to Asset Management the corresponding Investment Memorandums to request for approval the Capex or repairs and maintenance activities.
Liaise with the public authorities in all day-to-day matters.
Calamity availability: Property Manager should be reachable 24 hours per day, 7 days a week, for emergency complaints and calamity in case it occurs.

Requirements

What you’ll need

Technical Engineering / Architecture degree / Technical background.
Proven track record in Property Management.
Adaptability to a changing environment. Learning capabilities.
Attention to the detail.
Organisational skills.
Multitask management.

Benefits

Comp & perks

Stability of an international company (one of the leading industrial real estate developers on the European market).
Dynamic collaborative working environment with a passionate team of colleagues across 11 countries.
Attractive annual bonus.
Generous budget for trainings and continuous development opportunities.
Individual language courses.
Employee assistance programme (individual coaching/mentoring opportunities in wellbeing area).
Flexible/hybrid working policy.
Extra paid days off (vacation, sick days – based on local legislation).
We care and we like spending time together so we enjoy company events, team buildings and networking opportunities connected with the support of various charity causes.
Delicious coffee, refreshments and healthy snacks at workplace.
Attractive employee referral bonus in case you make a successful referral for any of the job roles we have open.