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Finance & Operations Manager
Oxygen EventworksFinance & Operations Manager overseeing financial operations, HR administration, and staffing at Oxygen Eventworks in Yonkers, NY. Seeking an organized, hands-on leader to improve efficiency and scale business operations.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing accounting operations, including bookkeeping, payroll, accounts payable/receivable, and financial reporting. Proven ability to enhance operational efficiency and support business growth through strategic financial planning and relationship management.
Highest-signal resume keywords
QuickBooks ManagementPayroll ProcessingAccounts Payable/ReceivableFinancial ReportingOperational Efficiency Analysis
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
BookkeepingFinancial PlanningExpense CodingCash Flow AnalysisBudgetingOperational SystemsAnalytical SkillsCompensation AnalysisVendor ManagementStaffing Coordination
Soft Skills
Interpersonal SkillsLeadershipProblem-SolvingOrganizational SkillsCommunication
Tools & Technologies
Payroll SystemsOperational/Project Management PlatformsAI-Based Solutions
Industry Keywords
Small Business FinanceEntrepreneurial LeadershipStaffing LogisticsEvent ProductionHospitality
About the role
Key responsibilities & impact- Manage day-to-day accounting operations in QuickBooks and related systems
- Coordinate with external CPA/accounting partners on monthly bookkeeping review, sales tax reporting preparation, year-end tax preparation, and financial documentation requests
- Oversee expense coding and monthly expense classification
- Manage accounts payable, vendor payments, and payment schedules
- Manage accounts receivable, invoice allocations, collections, and past-due follow-up
- Assist with PO implementation, tracking, and vendor follow-up
- Support cash flow analysis and financial planning
- Analyze company profitability and identify operational efficiencies and cost-saving opportunities
- Assist leadership with financial reporting, budgeting, and operational analysis
- Oversee payroll processing and ensure employees and freelancers are paid accurately and on time
- Manage employee onboarding/offboarding and benefits administration
- Oversee PTO tracking, employee scheduling coordination, sick day management, and related HR administration
- Manage workers compensation administration and audits
- Serve as the first point of contact for employee issues and internal HR matters
- Assist leadership with compensation analysis, salary recommendations, and employee review processes
- Help develop and improve internal systems, policies, and operational workflows as the company grows
- Oversee staffing operations, staffing agency relationships, and workforce logistics
- Support scheduling coordination for freelance and full-time staff
- Help build scalable staffing and operational processes as the company continues to grow
- Eventually oversee additional staffing/logistics support personnel as the department expands
Requirements
What you’ll need- Experience working closely with founders, ownership teams, or entrepreneurial leadership environments is strongly preferred
- Comfortable operating in highly hands-on environments where priorities may evolve quickly as the company grows
- Demonstrated ability to balance operational accountability with strong interpersonal and relationship-management skills
- Experience supporting or helping scale growing businesses, operational systems, or internal infrastructure is highly valued
- 5+ years experience in a small business finance, operations, accounting, or business management role
- Strong understanding of bookkeeping, payroll, AP/AR, and operational finance
- Experience working directly with outside accountants and payroll systems
- Strong organizational skills with exceptional attention to detail and follow-through
- Analytical mindset with the ability to identify inefficiencies and operational improvements
- Comfortable balancing strategic thinking with hands-on execution
- Ability to work proactively in a fast-paced, evolving environment
- Strong communication, leadership, and problem-solving skills
- Experience helping businesses grow, scale, or improve operational infrastructure is strongly preferred
- Proactive about identifying opportunities to improve efficiency through systems, automation, and modern operational tools, including AI-based solutions
- The ideal candidate is able to communicate clearly and enforce policies professionally while maintaining positive and respectful working relationships with employees, freelancers, vendors, and clients
- Preferred Qualifications
- Experience in event production, live events, fabrication, construction, hospitality, or related industries
- Experience managing staffing coordination, scheduling, or workforce logistics
- Familiarity with QuickBooks, payroll systems, and operational/project management platforms
Benefits
Comp & perks- Health Insurance & 401K plus matching
- Flexible work arrangement possible for the right candidate