Oxford Policy Management

Project Administrator

Oxford Policy Management

contract

Posted on:

Location Type: Hybrid

Location: Islamabad • Pakistan

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About the role

  • Provide administrative support across all stages of the project lifecycle
  • Assist in project planning, scheduling, and document control
  • Maintain accurate project records, including file structures, systems data, and archives
  • Support project start-up and closedown in line with OPM policies
  • Assist with logistical arrangements such as travel, accommodation, visas, and events, considering security requirements
  • Support baseline change requests as required
  • Assist in updating risk registers, tracking mitigation actions, and closing resolved issues
  • Provide information for audits and project reviews
  • Support the review and approval of supplier, sub-contractor, and client contracts
  • Provide data for reports, analysis, and project monitoring
  • Ensure compliance with project processes and highlight any issues
  • Support project gates, boards, and review meetings as needed
  • Assist with financial data collection for forecasting
  • Collaborate with Accounts Payable to process project purchases and costs in line with policies and client requirements
  • Communicate effectively with project teams, partners, suppliers, clients, and stakeholders
  • Assist with the negotiation, drafting, and monitoring of contracts
  • Support the Project Manager with operational queries and supplier guidance

Requirements

  • Previous experience supporting projects with low to moderate complexity is desirable
  • Understanding of project administration systems, tools, and processes
  • Knowledge of international development projects is advantageous but not required
  • Strong numeracy, attention to detail, and accuracy
  • Excellent written and verbal communication skills
  • Proficiency in MS Office; experience with MS Dynamics is an advantage
  • Well-organised, efficient, and able to manage multiple tasks
  • Enthusiastic, self-motivated, and solutions-focused
  • Comfortable engaging with stakeholders at all levels
  • Persistent and resilient, with a positive approach to challenges
Benefits
  • We enable colleagues’ capacity to grow professionally through enhanced learning resources
  • Opportunities to work cross functionally
  • Space to engage with a range of internal and external industry events
  • Generous annual leave entitlement
  • Hybrid working model
  • Wellbeing resources including a global Employee Assistance Programme
  • Access to the UnMind app
  • Competitive salary
  • Contributory pension scheme
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project planningdocument controlrisk managementfinancial data collectioncontract negotiationdata analysisproject monitoringaudit supportlogistical arrangementsbaseline change requests
Soft Skills
attention to detailwritten communicationverbal communicationorganizational skillsproblem-solvingstakeholder engagementself-motivationresilienceenthusiasmefficiency