Oxcel Media

Ecommerce

• Calendar & priorities: protect the CEO’s time, design the “Perfect Week”, send flawless invitations, build buffers, prepare meeting briefs and minutes, and handle day‑of preparation.
• Operations & projects: track OKRs, synchronize teams (light involvement as an OPS hire is in progress), provide weekly progress updates, and resolve blockages.
• Executive communication: triage and respond to emails/inbox, draft messages on behalf of the CEO when appropriate, and coordinate key communications.
• Meetings & events: prepare agendas, action notes, post‑meeting follow‑up, and organize founders’ dinners.
• Travel & logistics: manage end‑to‑end travel files (flights, hotels, transfers), update calendars, and prepare contingency plans for disruptions. (can be delegated)
• Personal brand: coordinate content (podcasts, interviews, videos), manage podcast relationships, and collect raw footage.
• Purchases & administration: handle ad‑hoc purchases, coordinate with the house manager, manage receipts, labeling and archiving. (can be delegated)
• Reporting: weekly admin report, suspense list, risk/alert tracking, and proposals to improve processes. -> important

Executive Assistant to the CEO – E‑commerce, FR/EN