Purchasing Specialist – Team Leader

OX Tools Global

Purchasing Specialist - Team Leader managing a purchasing team while ensuring supplier compliance and performance. Leading operations for OX Tools' Global Purchasing efforts in the Philippines.

Posted 7/25/2026full-timePampanga • 🇵🇭 PhilippinesSenior💰 ₱60,000 - ₱80,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in purchasing processes, supplier management, and compliance documentation, with a strong focus on relationship-building and performance improvement. Capable of leading teams, managing priorities, and implementing effective solutions in a fast-paced environment.

Highest-signal resume keywords

Purchasing Process ManagementSupplier ManagementCompliance DocumentationNegotiation SkillsAnalytical Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchase Order ProcessingSupplier Performance ReviewsCost-Saving InitiativesSupplier Follow-UpData ManagementCompliance Records ReviewPricing Data ManagementIssue ResolutionSupplier Pricing MaintenanceCommercial Negotiations

Soft Skills

LeadershipInterpersonal CommunicationRelationship BuildingOrganizational SkillsAttention to Detail

Tools & Technologies

Assent

Industry Keywords

ProcurementSupply ChainOperational RoleSupplier ComplianceSLAKPI

About the role

Key responsibilities & impact

Lead the day-to-day activities of the purchasing team, allocate priorities and monitor completion of agreed tasks.
Provide guidance, coaching and support to team members, ensuring consistent application of purchasing processes and procedures.
Act as the first point of escalation for purchase order, supplier, delivery, pricing, compliance and system-related issues.
Generate, review and process purchase orders accurately and efficiently, ensuring compliance with company policies and approval requirements.
Monitor the full purchasing cycle from order placement through to delivery, proactively following up suppliers and holding them accountable to agreed SLAs and KPIs.
Take ownership of assigned suppliers, including day-to-day communication, performance follow-up, issue resolution and continuous improvement actions.
Establish and maintain strong, professional relationships with suppliers and internal stakeholders.
Communicate clearly and promptly with suppliers regarding orders, delivery dates, shortages, documentation, pricing and corrective actions.
Maintain accurate and up-to-date supplier pricing in internal systems, purchase orders, price lists and supporting records.
Review supplier price changes, obtain supporting information, challenge increases where appropriate and escalate material commercial risks to the Purchasing Manager.
Support supplier negotiations, cost-saving initiatives, pricing reviews and the implementation of agreed commercial terms.
Coordinate supplier compliance activity through Assent, including requesting documentation, following up outstanding submissions and supporting suppliers with completion requirements.
Monitor Assent supplier status and ensure compliance information, declarations, certificates and supporting documents are accurate, current and completed within agreed timelines.
Work with suppliers and internal stakeholders to resolve Assent compliance gaps, overdue actions and data-quality issues, escalating risks where required.
Maintain accurate and up-to-date purchasing data in internal systems, including purchase orders, dates, quantities, pricing and supplier information.
Maintain organised records of purchase orders, invoices, contracts, supplier correspondence, compliance records and related documentation.
Prepare and distribute purchasing, supplier performance, pricing, compliance and team activity reports as required.
Support supplier performance reviews and drive agreed improvement actions relating to delivery, quality, cost, compliance, responsiveness and service.
Identify process gaps, recurring issues and improvement opportunities, and work with the Purchasing Manager to implement practical solutions.
Support workload planning, cross-training and cover arrangements to ensure continuity of the purchasing function.
Promote collaboration, accountability and a high standard of service across the purchasing team.

Requirements

What you’ll need

Previous experience in purchasing, procurement, supply chain or a related operational role.
Experience coordinating, supervising or leading the work of others.
People-oriented, supportive and results-driven leadership style.
Strong knowledge of purchase order processing, supplier follow-up and purchasing controls.
Practical experience of supplier management, supplier performance reviews and issue resolution.
Experience maintaining supplier prices, reviewing price changes and supporting commercial negotiations or cost-saving activity.
Experience working with supplier compliance documentation or platforms such as Assent is desirable.
Strong attention to detail when reviewing supplier declarations, certificates, compliance records and pricing data.
Excellent organisational skills and ability to manage competing priorities.
Ability to delegate appropriately, monitor progress and hold others accountable for agreed actions.
Strong analytical and problem-solving skills, with the ability to identify root causes and implement effective solutions.
Excellent written, verbal and interpersonal communication skills, with the ability to tailor communication to different audiences.
Strong relationship-building, influencing and negotiation skills.
Competence in maintaining accurate purchasing, supplier, pricing and compliance data within business systems.
Ability to work independently, use sound judgement and escalate risks at the appropriate time.
Ability to act with integrity, professionalism and confidentiality.

Benefits

Comp & perks

10 days annual leave + 5 days sick leave + birthday + volunteer leave
A vibrant, supportive team culture