Executive Assistant to General Manager

OX Tools Global

Executive Assistant supporting the General Manager at OX Tools, coordinating tasks and managing schedules. Contributing to a dynamic team environment and delivering administrative excellence.

Posted 6/5/2026full-time🇵🇭 PhilippinesMid-LevelSenior💰 ₱35,000 - ₱50,000 per monthWebsite

About the role

Key responsibilities & impact

Provide comprehensive diary and calendar management, ensuring effective prioritisation and preparation.
Arrange and manage national and international travel.
Act as the first point of contact for the General Manager, handling calls, emails, and correspondence professionally and efficiently.
Schedule and coordinate meetings, conference calls, and appointments, ensuring clear communication of arrangements.
Coordinate and facilitate internal meetings, including preparation of agendas and presentations.
Take accurate minutes and produce concise meeting notes with clear actions, owners, and deadlines.
Track agreed actions, follow up on progress, and escalate issues where required to ensure completion.
Manage inbox correspondence, flagging priorities and drafting or responding where appropriate.
Prepare professional PowerPoint presentations, executive reports, and meeting materials.
Collect, organise, and analyse data to support executive decision-making.

Requirements

What you’ll need

Proven experience in a Personal Assistant, Executive Assistant, or senior administrative role.
Excellent communication, interpersonal, and organisational skills.
Strong attention to detail with the ability to juggle multiple tasks and priorities calmly.
Confident in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams or Zoom desirable.
Discreet and trustworthy with sensitive information.
A proactive mindset and the ability to work both independently and collaboratively.
Experience supporting senior leadership within a fast-paced SME or global organisation.
Experience preparing formal documents, board packs, or professional presentation decks.
Knowledge of meeting governance, action tracking or project coordination is a plus.

Benefits

Comp & perks

10 days annual leave + 5 days sick leave + birthday + volunteer leave
A vibrant, supportive team culture

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

diary managementcalendar managementtravel managementminute takingdata analysisdocument preparationpresentation preparationaction trackingproject coordinationmeeting governance

Soft Skills

communication skillsinterpersonal skillsorganisational skillsattention to detailmultitaskingproactive mindsettrustworthinessindependencecollaborationprioritisation