OutSystems

Senior Executive Assistant, CFO

OutSystems

full-time

Posted on:

Location Type: Remote

Location: United States

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Job Level

Senior

About the role

  • Supports a C-level executive and their VP’s by partnering with them in order to help them be more efficient and effective with their time
  • Manage executive calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping executive informed on schedule changes
  • Arranges travel and optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related travel expenses.
  • Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person.
  • Assists with event planning.
  • May attend meetings on the executive's behalf and liaise with external partners.
  • Prepares, updates, and organizes information (using Google Workspace.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc.
  • Edits documents for accuracy, format, and arrangement of material.
  • Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as Zoom and Slack
  • Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Requirements

  • 5+ administrative experience supporting executive level leaders
  • Communication/Language: Excellent written and verbal.
  • Strong calendar management skills.
  • Excellent problem solving ability.
  • Strong work ethic and able to manage multiple tasks.
  • Ability to work effectively in a team environment.
  • Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
  • Detail oriented with great accuracy.
  • Strong ability to handle confidential and sensitive information.
  • Competency with AI tools such as ChatGPT, Claude, Notion AI to: Draft communications, summarize meetings, generate insights, and structure documents. Convert voice notes and strategic inputs into clean, actionable outputs (emails, memos, slides) in the executive's voice.
  • Assist with creating or editing presentations using AI tools that enhance slide structure, narrative flow.
  • Automate recurring workflows using AI (weekly digests, meeting agendas, follow-up trackers).
  • Pull insights from Slack threads, and other internal tools to create concise summaries and cross-functional briefs.
  • Auto-organize prep packets before meetings, including pre-reads and supporting documents.
Benefits
  • A company that is always growing, changing, and innovating.
  • Real career opportunities.
  • Work colleagues that are as smart, hard-working, and driven as you.
  • Disrupting the status quo is in our DNA.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementevent planningdocument editingprocess managementprogram managementtravel arrangementdata organizationcommunication draftingworkflow automationinsight generation
Soft Skills
problem solvingteam collaborationinterpersonal skillsattention to detailconfidentialitytime managementwork ethiccommunication skillsadaptabilityorganizational skills