Executive Assistant

Outsourcey

Executive Assistant managing administrative activities and client communications for BPO, supporting bookkeeping and document workflows while maintaining organization and accuracy.

Posted 6/23/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage calendars, appointments, meetings, emails, and daily administrative activities for firm leadership.
Serve as a professional point of contact for clients, handling communications, document requests, follow-ups, and scheduling.
Support bookkeeping, data entry, account reconciliations, invoice management, and financial record organization.
Maintain digital files, client records, reports, and internal documentation while ensuring confidentiality and accuracy.
Review financial transactions and reports, cross-check automated entries, and assist in identifying discrepancies within accounting systems.
Assist with special projects, process improvements, and other administrative or accounting-related duties as business needs fluctuate.
Supports the business with creating social media posts, captions, and basic content updates.

Requirements

What you’ll need

3+ years of experience as an Executive Assistant, Administrative Assistant, Accounting Assistant, Bookkeeper, or similar support role.
Familiarity with bookkeeping principles, account reconciliations, financial records, and accounting workflows.
Exceptional ability to identify inconsistencies, errors, and missing information within financial and administrative records.
Proficiency with Microsoft Office Suite, Google Workspace, QuickBooks, and other business software platforms.
Strong verbal and written communication skills with the ability to interact professionally with clients and internal stakeholders.
Proven ability to manage multiple priorities, shifting workloads, and deadlines while maintaining accuracy.

Benefits

Comp & perks

Competitive salary
Opportunity to shape the HR function of a rapidly growing BPO.
Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
Career growth and development opportunities.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

bookkeepingdata entryaccount reconciliationsfinancial record organizationfinancial transactions reviewprocess improvementssocial media content creation

Soft Skills

communicationattention to detailorganizational skillsability to manage multiple prioritiesproblem-solving