Contract Specialist

Outsourced Pro Global

Contract Specialist Administrator managing contract processes and ensuring compliance for Outsourced Pro Global Ltd. Collaborating with developers and members for efficient property transactions.

Posted 4/27/2026full-timeRemote • 🇵🇭 PhilippinesJuniorMid-Level💰 ₱35,000 per monthWebsite

About the role

Key responsibilities & impact

Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner
Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments
Follow up with members as required to ensure payments are made within contractual timelines
Facilitate and verify the signing of contracts by both members and developers
Accurately record contract signing dates and status updates within HubSpot CRM
Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards
Collect transfer slips and deposit receipts from members and developers
Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes
Transpose and update critical contract notations from internal matrices into the HubSpot CRM
Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams
Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance
Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation
Proactively contribute to process improvements and support documentation enhancements where necessary

Requirements

What you’ll need

Strong attention to detail and accuracy in data handling and document management
Proficiency in CRM systems (preferably HubSpot) and file management tools
Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable
Ability to work with the Zoom camera open during shift

Benefits

Comp & perks

28 days of paid time off per year
HMO coverage
Performance-based annual incentive
Clear path for career growth and development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract administrationdocument managementdata integrityfinancial document handlingversion controlprocess improvementscontract notationsaudit compliance

Soft Skills

attention to detailaccuracytimely communicationprofessionalismproactive contribution