Outsourced Doers

HR Onboarding Specialist

Outsourced Doers

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Job Level

Junior

About the role

  • Own the End-to-End Onboarding Experience
  • Manage the entire onboarding journey — from contract sending to Day 1 readiness
  • Sending welcome communications and onboarding instructions
  • Ensuring all pre-employment requirements are completed
  • Managing character reference checks
  • Validating and reviewing candidate documents and information
  • Coordinating with internal teams to create employee accounts
  • Preparing and sending Training Agreements and Employment Contracts
  • Ensuring all documents are signed, organized, and stored properly
  • Supporting employees moving into new roles or departments
  • Deliver an Exceptional Candidate Experience
  • Response to trainee onboarding questions
  • Guide candidates through requirements
  • Ensure clear communication at every stage
  • Maintain a smooth, professional onboarding journey
  • Keep Everything Accurate, Organized, and On Time
  • Maintain accurate candidate records
  • Manage the ATS pipeline and onboarding database
  • Track onboarding progress through reports and documentation
  • Ensure all onboarding activities meet company timelines and standards

Requirements

  • Bachelor’s degree in Human Resources, Business Administration, or related field
  • At least 1 year experience in HR onboarding, HR admin, or recruitment operations
  • Experience handling employment documentation and onboarding processes
  • Experience working with ATS platforms or HR systems
Benefits
  • Health insurance
  • Retirement plans
  • Paid time off
  • Flexible work arrangements
  • Professional development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
onboarding processesemployment documentationcandidate record managementreportingHR administration
Soft Skills
communicationorganizationattention to detailcandidate experienceproblem-solving
Certifications
Bachelor’s degree in Human ResourcesBachelor’s degree in Business Administration