Senior Proposal Manager

Outreach

Senior Proposal Manager managing security questionnaires and RFPs at Outreach. Collaborating across departments to ensure accurate and timely proposal submissions.

Posted 7/29/2026full-timeRemote • Washington • 🇺🇸 United StatesSenior💰 $95,000 - $125,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing end-to-end proposal processes, including security questionnaires and RFPs, while ensuring compliance with industry standards such as SOC 2 and ISO 27001. Proficient in leveraging AI tools to enhance workflow efficiency and maintain high-quality deliverables under tight deadlines.

Highest-signal resume keywords

Proposal ManagementSecurity Questionnaire ExecutionAI Utilization in WorkflowsCross-Functional CoordinationCompliance Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ManagementBid ManagementSecurity Questionnaire ExecutionContent Library MaintenanceCompliance ReviewVersion ControlDeadline ManagementProcess ImprovementTechnical WritingData Privacy Regulations

Soft Skills

Strong Written CommunicationOrganizational SkillsAttention to DetailProactive Problem SolvingCollaboration

Tools & Technologies

OneTrustWhisticRFx ToolsVendor-Specific PortalsProposal Portals

Industry Keywords

B2B SaaSSOC 2ISO 27001GDPRCCPANISTAI Governance FrameworksISO 42001

About the role

Key responsibilities & impact

Own end-to-end execution of security questionnaires (DDQs, SIG, CAIQ, etc.), RFPs, RFIs, and other buyer-issued requests, from intake through final submission
Manage a high-volume queue of inbound security questionnaires across multiple formats/frameworks (SIG Lite/Core, CAIQ, VSAQ, custom vendor risk assessments) and prioritize by deal urgency and SLA
Partner with Account Executives and Solution Consultants to understand deal context, timelines, and win themes, and translate those into a proposal plan with clear ownership and deadlines
Coordinate cross-functional subject-matter input from Security, PDE, Legal, Customer Success, and other functions, and know when to escalate versus resolve directly
Maintain the company’s Trust Center and assist team (when needed) to ensure timely delivery to prospects/customers
Maintain and continuously improve a repository of approved content, templates, and reusable answers so responses get faster and more consistent over time
Manage questionnaire portals/platforms (e.g., OneTrust, Whistic, vendor-specific portals) in addition to RFx tools
Review responses for compliance with solicitation requirements, accuracy, clarity, and consistency of voice before submission
Track proposal status, volume, and turnaround time, and flag capacity or process risks to stakeholders early
Identify opportunities to streamline the response process, including evaluating and helping implement supporting tools and platforms
Support post-submission follow-up, including clarification requests and revisions

Requirements

What you’ll need

4+ years of experience in proposal management, bid management, deal desk, or a similar cross-functional coordination role, ideally in B2B SaaS
Working familiarity with common frameworks referenced in questionnaires: SOC 2, ISO 27001/27701, GDPR, CCPA, NIST, and increasingly AI governance frameworks (e.g., ISO 42001)
A track record of independently managing multiple concurrent proposals against firm deadlines without dropping quality or compliance
An AI first mindset; actively using AI in your workflows and continue to push how to streamline content, response process and scalability using AI
Strong written communication skills; you can take technical or security-related input from subject-matter experts and turn it into clear, buyer-ready language
Comfort coordinating across functions (Security, Product, Engineering, Legal, Sales) without formal authority over any of them
Comfort with high question-volume, fast-turnaround work (some DDQs run 200+ questions with short SLAs), as distinct from the longer-cycle, narrative-heavy nature of RFPs
Excellent organizational skills and close attention to detail, especially around compliance requirements and version control
Experience building or maintaining a proposal content library, playbook, or knowledge base
A proactive, ownership-driven approach: you flag risks before they become blockers and look for process improvements without being asked

Benefits

Comp & perks

Flexible time off
401k to help you save for the future
Generous medical, dental, and vision coverage for full-time employees and their dependents
A parental leave program that includes options for a paid night nurse, and a gradual return to work
Infertility/ assisted reproductive services benefit
Employee referral bonuses to encourage the addition of great new people to the team
Snacks and beverages in the Office, along with fun events to celebrate
Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military