Technical Operations Specialist
IntegrateUp
Go
Executive Assistant
Outreach
full-time
Posted on:
Origin: • 🇺🇸 United States • Washington
Visit company websiteSalary
💰 $70,000 - $110,000 per year
Job Level
Mid-LevelSenior
Tech Stack
Go
About the role
- Support four senior sales leaders that report to the Chief Revenue Officer (CRO) and report directly to the Chief of Staff for the Sales organization
- Work very closely with the Sr. Executive Assistant who supports the CRO
- Calendar Management: Manage daily calendars and travel - solving complex scheduling situations in a collaborative and team-oriented manner
- Meeting Support: Preparing meeting agendas, materials, and minutes, and tracking action items
- Operational Support: Communicate directly and on behalf of Sales Leadership both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications)
- Work with the Sr. EA to the CRO to support C-level leaders and tenured teams on business rhythms and events
- Project Management: With direction from the Chief of Staff, execute special projects and help to project manage events, effectively partnering with other EAs, cross-functional teams and managing deadline pressures while providing proactive updates
- Anticipate leaders' needs, streamline workflows, and identify opportunities for improvement
- Triage: Act as an effective barometer for incoming issues to determine levels of urgency and the appropriate courses of action in collaboration with other EAs
- Data Management: Maintain records and files, including confidential information, and manage CRM data
- Expense Management: Process and reconcile expenses accurately
- Conflict resolution: Prioritize conflicting needs while handling matters expeditiously with proactive follow-through
- Relationship Management: Build strong relationships to establish and maintain credibility, trust, and confidence with other EAs, their executive staff and the leaders this role supports
Requirements
- 3+years' experience as an Administrative or Executive Assistant supporting sales leaders in a fast paced, tech environment
- Great Communicator: You have the ability to write and communicate on the behalf of leadership showing exceptional writing and verbal communication skills
- Go-Getter: You’re eager, resourceful, and constantly put your problem-solving skills to the test
- Quick: Energetic is your baseline and you’re a fast learner. You get excited about and love solving puzzles and take pride in your work. You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times. You thrive in a fast-paced environment
- Team Player: you strive for greatness and know that teamwork is the way to get there. You are able to demonstrate the ability to influence outcomes. You're able to work independently and as part of a team!
- Super Organized: You have a superior organizational aptitude and love the details while being able to be flexible
- Tech Savvy: you utilize the latest tools to make your work as efficient as possible. You have a natural curiosity for the tech industry and want to be part of a highly energetic and passionate team about to make history.
- Proficient in Microsoft Office Suite & other relevant software
- BA/BS degree or equivalent experience
- Experience working with Sales Leaders is required.
