Outreach

Event Coordinator

Outreach

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $60,000 - $90,000 per year

About the role

  • Support the execution of tradeshows, sponsorships, field events, customer events, SKO, and roadshows
  • Maintain detailed project plans, timelines, and task lists to ensure all deliverables stay on track
  • Help build event registration pages and maintain event collateral, tools and resources
  • Coordinate internal stakeholders across Sales, Marketing, Creative, and Operations to gather requirements and confirm deadlines
  • Assist with event communications, registration tracking, run of show documents, and attendee management
  • Support broader marketing events beyond tradeshows, including customer events, field programs, SKO, and roadshows
  • Coordinate event logistics including shipping, booth materials, swag, signage, staffing schedules, and vendor deliverables
  • Track sponsorship benefits and ensure fulfillment of contracted deliverables
  • Assist with on-site setup, execution, and teardown as needed
  • Serve as a reliable on-site point of contact to troubleshoot issues and keep events running smoothly
  • Assist with vendor coordination, RFPs and quotes, POs and invoices
  • Support budget tracking and reconciliation to ensure events remain within forecast
  • Help maintain organized records for contracts, assets, and event documentation
  • Assist with lead capture coordination, badge scanning logistics, and data uploads
  • Support post-event reporting, surveys, and recap documentation
  • Help identify process improvements and execution efficiencies for future events

Requirements

  • 2–4 years of experience supporting marketing events, tradeshows, field marketing, or experiential programs (B2B or SaaS preferred)
  • Exceptionally organized with strong attention to detail and follow-through
  • Comfortable managing multiple workstreams simultaneously in a fast-paced environment
  • Strong communicator who collaborates well across teams and vendors
  • Proactive problem-solver who anticipates needs and takes initiative
  • Familiar with project management tools (Asana preferred) and CRM systems (Salesforce a plus)
  • Experience with event platforms such as Splash, Bizzabo, or Cvent is a bonus
  • Willing to travel (up to ~15%) to support on-site event execution
Benefits
  • Flexible time off
  • 401k to help you save for the future
  • Generous medical, dental, and vision coverage for full-time employees and their dependents
  • A parental leave program that includes options for a paid night nurse, and a gradual return to work
  • Infertility/ assisted reproductive services benefit
  • Employee referral bonuses to encourage the addition of great new people to the team
  • Snacks and beverages in the Office, along with fun events to celebrate
  • Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event managementproject managementbudget trackinglead capture coordinationregistration trackingvendor coordinationdata uploadspost-event reportingprocess improvementsexecution efficiencies
Soft skills
organizational skillsattention to detailcommunication skillscollaborationproblem-solvinginitiativetime managementmultitaskingproactivityfollow-through