Tradeshow Manager
Outreach
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $70,000 - $110,000 per year
Job Level
Mid-LevelSenior
About the role
- Develop and manage the global tradeshow and sponsorship calendar, ensuring alignment with business priorities, target personas, and goals.
- Evaluate and recommend event opportunities based on strategic fit, target audience, and ROI potential.
- Collaborate with cross-functional partners to define event objectives, success metrics, and messaging strategies.
- Partner with Sales and Marketing leadership to integrate tradeshow activity into broader campaign initiatives and regional plans.
- Support broader marketing events and campaigns beyond tradeshows, including customer summits, field events, SKO, and roadshows.
- Oversee all aspects of tradeshow participation, including booth design and production, shipping logistics, staffing, and on-site coordination.
- Manage sponsorship deliverables, ensuring all benefits are tracked, fulfilled, and optimized for maximum visibility and engagement.
- Coordinate with internal stakeholders and external vendors to ensure all logistics, assets, and messaging are delivered on time and within budget.
- Lead on-site setup, execution, and teardown for major events as needed, maintaining brand standards and operational excellence.
- Develop and manage event budgets, ensuring accurate forecasting, cost control, and reconciliation.
- Source and manage relationships with exhibit houses, event organizers, production vendors, and other partners.
- Negotiate contracts and manage procurement processes in partnership with the Finance and Legal teams.
- Partner with Event Operations and Marketing Operations to ensure seamless lead capture, routing, and attribution.
- Conduct post-event evaluations and present insights and recommendations to improve future programs.
- Maintain a culture of continuous improvement through data-driven analysis and feedback loops.
Requirements
- 6+ years of experience managing tradeshows, sponsorships, or large-scale events within a B2B or SaaS organization.
- Proven experience managing large-scale events and sponsorships (domestic and international) that deliver measurable business outcomes.
- Strong organizational and project management skills, with a track record of delivering multiple programs simultaneously under tight deadlines.
- Deep understanding of lead capture, attribution, pipeline metrics, and event ROI modeling.
- Excellent cross-functional communicator who can influence stakeholders at all levels.
- Skilled in vendor negotiation, budgeting, and operational execution.
- Proficient in Salesforce, Asana, and event platforms such as Splash, Bizzabo, or Cvent.
- Comfortable analyzing data to measure success and drive decision-making.
- Willing to travel (up to 35%) to support on-site execution and vendor meetings.
Benefits
- Flexible time off
- 401k to help you save for the future
- Generous medical, dental, and vision coverage for full-time employees and their dependents
- A parental leave program that includes options for a paid night nurse, and a gradual return to work
- Infertility/ assisted reproductive services benefit
- Employee referral bonuses to encourage the addition of great new people to the team
- Snacks and beverages in the Office, along with fun events to celebrate
- Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event managementbudget managementlead captureattributionROI modelingvendor negotiationproject managementdata analysis
Soft skills
organizational skillscross-functional communicationinfluencing stakeholdersoperational executioncontinuous improvement