Senior Proposal Coordinator

Outforce

Senior Proposal Coordinator at OutForce leading standard submittals and complex proposals. Collaborate with internal teams to ensure compliance with RFP requirements and enhance proposal quality.

Posted 5/11/2026full-timeRemote • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Lead development of standard submittals.
Ensure content aligns with RFP requirements, client needs, and company standards.
Coordinate and lead proposal review meetings, including kickoff and quality review sessions.
Serve as the primary point of contact for proposal efforts, engaging with internal teams and external partners as needed.
Collaborate closely with the Proposal Manager to support the planning, coordination, and execution of high-value, strategic proposals, ensuring alignment with client requirements and internal quality standards.
Responsibilities may include coordinating timely collection of resumes, project descriptions, and administrative content, ensuring accurate and complete integration into final proposals.
Draft, edit, and refine technical and marketing content, including resumes, project descriptions, and executive summaries.
Maintain and refine a library of reusable content, such as resumes, project sheets, and boilerplate responses.
Identify and recommend improvements in proposal workflows, templates, and tools to increase efficiency and effectiveness.
Work with technical teams, proposal staff, and leadership to gather information and ensure alignment with project strategies.
Review proposals for accuracy, compliance, and consistency with branding and industry standards.
Develop and manage proposal schedules, ensuring that deadlines are met.

Requirements

What you’ll need

Bachelors degree in Marketing, Communications, Business, or a related field.
3-5 years of experience in proposal coordination, with expertise in the AEC industry
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign)
Strong organizational skills
Strong writing, editing, and communication skills
Exceptional attention to detail
Proven ability to manage multiple projects under tight deadlines in a fast-paced environment.
Experience with proposal management and CRM software (e.g., Deltek Vantagepoint). (Preferred)
Familiarity with federal, state, and local government procurement processes and compliance requirements. (Preferred)
Familiarity with AEC terminology, processes, and standards (Preferred)
Creative design skills (Preferred)
Persuasive writing skills (Preferred)

Benefits

Comp & perks

Competitive compensation package aligned with your skills and experience
Night differential pay to help maximize your earnings
Comprehensive HMO coverage, including a free dependent on Day 1
Permanent work-from-home setup for better work-life balance
Employee referral program with rewarding incentives
20 days of annual leave, giving you flexibility to manage your time
Engaging team activities and events to keep work enjoyable
Build strong, high-impact connections with key stakeholders across the business
Take part in client engagement initiatives to elevate your professional experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal coordinationwritingeditingcontent developmentproject managementproposal managementCRM softwarecreative design

Soft Skills

organizational skillscommunication skillsattention to detailability to manage multiple projectscollaboration