Executive Assistant

Our Future Health UK

Executive Assistant supporting the Chief Scientific Officer and Executive Leadership Team at Our Future Health. Managing diaries, travel, and facilitating communication across the organisation.

Posted 6/8/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSenior💰 £50,000 per yearWebsite

About the role

Key responsibilities & impact

Providing proactive diary and inbox management for Executive Leadership Team members, ensuring priorities are managed effectively
Drafting and responding to correspondence on behalf of executives where appropriate
Preparing meeting papers, briefings, speaking notes and follow-up documentation
Tracking actions arising from key meetings and supporting timely delivery of next steps
Coordinating complex travel arrangements and managing associated expenses
Acting as a key point of contact for executives, building strong relationships with internal and external stakeholders
Supporting the planning and delivery of organisational events, leadership meetings and company-wide activities
Working closely with the Governance team to support Board and committee activity as required
Providing support to the wider Senior Leadership Team when needed
Collaborating with the EA team to ensure seamless executive support across the organisation
Supporting day-to-day office operations, including liaising with building management and suppliers
Coordinating larger meetings and events, including venue management, logistics, catering and guest communications
Handling sensitive organisational, governance, commercial and people-related information with absolute discretion and professionalism

Requirements

What you’ll need

Experience supporting Directors or Executive-level leaders; experience supporting C-suite executives is highly desirable. Bonus points if you've worked in health research or a fast paced scale up.
Strong proficiency in Microsoft Office and digital collaboration tools
Experience organising large meetings, events and executive-level engagements
Excellent stakeholder management skills, including handling confidential information appropriately
Outstanding organisational, planning and time-management capabilities
Confidence in making decisions independently and knowing when to escalate issues
Highly proactive and forward-thinking, anticipating needs before they arise
Collaborative and approachable, building trusted relationships across all levels of the organisation
Calm, resilient and adaptable when priorities change
Detail-oriented, with a commitment to delivering high-quality work

Benefits

Comp & perks

Salary: £50,000.
Generous Pension Scheme – We invest in your future with employer contributions of up to 12%.
30 Days Holiday pro rata + Bank Holidays – Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you.
Enhanced Parental Leave – Supporting you during life’s biggest moments.
Cycle to Work Scheme – Save 25-39% on a new bike and accessories through salary sacrifice.
Home & Tech Savings – Get up to 8% off on IKEA and Currys products, spreading the cost over 12 months through salary sacrifice
£1,000 Employee Referral Bonus – Know someone amazing? Get rewarded for bringing them on board!
Wellbeing Support – Access to Mental Health First Aiders, plus 24/7 online GP services and an Employee Assistance Programme for you and your family.
A Great Place to Work – We have a lovely Central London office in Holborn, and offer flexible and remote working arrangements.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

diary managementinbox managementmeeting preparationevent coordinationtravel arrangementsstakeholder managementconfidential information handlinglogistics managementtime managementMicrosoft Office

Soft Skills

proactivestrong communicationorganizational skillsplanning skillsdecision-makingcollaborativeapproachablecalm under pressureresiliencedetail-oriented