Operations – Legal Administrator

our common home

Operations & Legal Administrator managing compliance for Our Common Home Foundation. Supporting legal and organizational health in a remote setting.

Posted 5/27/2026part-timeRemote • Illinois, Massachusetts, New York, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $45 - $70 per hourWebsite

About the role

Key responsibilities & impact

Maintain the 501(c)(3) status and ensure full compliance with Delaware state and US federal regulations.
Coordinate Board of Directors meetings, including preparing agendas, assembling board materials, and drafting official meeting minutes.
Act as the primary liaison with external legal counsel and accounting firms to ensure timely filing of tax returns (e.g., Form 990).
Oversee State Charitable Solicitation Registrations and renewals to support US-based fundraising compliance.
Liaise with payroll provider to ensure smooth payroll processing for US-based staff.
Provide basic HR and immigration support administration (e.g., tracking visa statuses, coordinating with immigration counsel if necessary).
Provide high-level secretarial and administrative support to the CEO and one US-based Fundraiser.
Manage scheduling, calendar coordination, and basic travel logistics where required.
Assist the fundraiser with administrative tasks related to donor tracking or grant compliance documentation.

Requirements

What you’ll need

Paralegal Training/Certification: Strong foundational knowledge of US corporate law, contract review, or non-profit compliance is required.
Nonprofit Experience: Prior experience working with or supporting a 501(c)(3) organization, specifically regarding governance and charitable registration, is highly desirable.
Operational Savvy: Familiarity with basic US payroll, HR practices, or working with PEO platforms.
Exceptional Organization: Ability to independently manage a diverse workload across just two days a week.
Tech-Savvy: Proficiency with remote work tools.
Discretion: High level of integrity and discretion when handling confidential organizational, financial, and personnel data.

Benefits

Comp & perks

A flexible, 100% remote working environment.
The opportunity to contribute to a fast-growing, impactful global environmental network.
Competitive part-time compensation commensurate with experience.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

US corporate lawcontract reviewnon-profit compliancecharitable registrationpayroll processingHR practicesvisa trackingdonor trackinggrant compliance documentation

Soft Skills

exceptional organizationdiscretionintegrityindependent workload management

Certifications

Paralegal Training/Certification