Payroll Specialist
Otterbein SeniorLife
full-time
Posted on:
Location Type: Office
Location: Lebanon • Ohio • United States
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About the role
- Process payroll for multiple locations and review payroll batches for accuracy
- Import payroll data and support payroll processing cycles
- Process off-cycle payments and payroll adjustments when necessary
- Assist with ACH payroll file preparation and payroll funding reports
- Support weekly PTO program administration and payroll data updates
- Assist with payroll system configuration within UKG Pro or similar systems
- Maintain earnings and deduction codes
- Set up new payroll vendors or providers within the payroll system
- Support vendor relationships for Earned Wage Access (EWA) and PayCard programs
- Research and resolve returned payroll funds or rejected payments
- Assist with payroll tax administration and regulatory compliance
- Support payroll audit preparation and documentation requests
- Maintain payroll records in accordance with company policies and applicable regulations
- Process support orders and employee wage garnishments in compliance with legal requirements
- Coordinate garnishment payments with payroll vendors
- Maintain accurate records for garnishments and support orders
- Process payroll deductions and employer contributions for retirement plans including: 401(k), 403(b), 457(b), 457(f), and Defined Benefit Plans
- Assist with retirement plan loan requests, withdrawals, and general plan administration
- Prepare payroll reports for internal departments and leadership
- Coordinate vendor-related payments for organizational programs
- Provide backup payroll support for other payroll specialists
- Assist with payroll projects, reporting requests, and process improvements
Requirements
- Minimum 5 years of payroll processing experience
- Strong organizational and multitasking skills in a deadline-driven environment
- Ability to work independently and exercise sound judgment
- Proficiency with Microsoft Office 365, particularly Excel
- Experience with UKG Pro payroll system (preferred)
- Experience supporting multi-location payroll environments (preferred)
- Familiarity with retirement plan payroll processing (preferred)
- Fundamental Payroll Certification (FPC) (preferred)
Benefits
- Medical Insurance with free virtual doctor visits
- Vision & Dental Insurance
- Pet Insurance
- Life Insurance
- Employee Assistance Program (EAP) for personal and professional support
- 401(k) Retirement Savings Plan with company match
- Paid Time Off (PTO) that accrues immediately from day one
- Paid Holidays for a healthy work-life balance
- Access to DailyPay, enabling you to access up to 100% of your earned wages on a daily basis
- Tuition Reimbursement up to $5,250 per year for ANY field of study
- Tuition Discounts through exclusive partnerships with the University of Cincinnati, University of Toledo, and Hondros College
- Employee-Sponsored Crisis Fund available for those facing unforeseen challenges
- Legal & Identity Theft Protection
- University Partnerships with University of Cincinnati, University of Toledo, and Hondros College for exclusive tuition discounts
- Multiple Partner Discounts available for various products and services through Access Perks
- Access to 1,000s of hours of personal and professional development material through RightNow Media @ Work
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
payroll processingpayroll adjustmentsACH payroll file preparationpayroll tax administrationgarnishment processingretirement plan administrationpayroll reportingvendor managementdata importregulatory compliance
Soft Skills
organizational skillsmultitaskingindependent worksound judgmentdeadline management
Certifications
Fundamental Payroll Certification (FPC)