Ottawa Tourism

Administrative Assistant

• Proactively manage the President & CEO’s schedule and prioritize requests for the CEO’s time and attention
• Provide executive office management and administrative support, including expense reports, meeting coordination, calendar management, correspondence, files, and workflows
• Support the Board of Directors and committees with scheduling, agenda development, board portal administration, document management, minutes, action tracking, and governance records
• Manage office administration and staff functions, including building maintenance requests, stakeholder ticket allocations, VIP event logistics, and the social committee
• Handle confidential correspondence and information, escalating matters where appropriate
• Organize employee engagement activities, events, initiatives, and recognition programs
• Provide administrative support to other executive-suite members
• Liaise between the Executive Office and internal and external stakeholders
• Prepare meeting materials, agendas, presentations, records, and action tracking for CEO-led meetings
• Coordinate strategic projects led by the President & CEO, tracking milestones, deadlines, stakeholders, and deliverables
• Maintain executive action-tracking systems and monitor leadership, board, and committee commitments
• Use Microsoft 365 Copilot and related productivity technologies to improve executive workflows
• Arrange domestic and international travel for the CEO, including flights, hotels, and itineraries
• Ensure the CEO’s office is organized and equipped with necessary resources, supplies, and technology

Executive Assistant – Office Manager