Administrative Assistant

Otis Elevator Co.

Administrative Assistant focusing on managing corporate registries while collaborating with internal teams at Otis. Ensuring quality data and providing support for various departments.

Posted 6/4/2026full-timeSão Bernardo do Campo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Create and maintain up-to-date customer records (condominiums, companies, public agencies and individuals)
Register suppliers (companies and freelancers), ensuring compliance with internal policies
Manage item records (productive and non-productive) and employee records
Maintain addresses and registration data in corporate systems
Provide support and guidance to Sales, Purchasing, HR and branch offices on registration procedures and required documentation
Serve as a point of contact for registration-related inquiries, supporting internal teams and ensuring data quality
Support internal and external audits by organizing and providing department documentation
Contribute to monitoring the area’s performance indicators
Perform tests for system improvements and fixes, supporting continuous improvement initiatives

Requirements

What you’ll need

Bachelor’s degree in progress or completed in Business Administration, Finance, Accounting or related fields
Previous experience in administrative or financial routines (preferred)
Knowledge of corporate systems (ERP) is a plus
Intermediate Microsoft Office skills (especially Excel)

Benefits

Comp & perks

Training and development opportunities
Employee assistance program

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data managementrecord keepingcomplianceauditingsystem testingperformance monitoringadministrative routinesfinancial routinesMicrosoft ExcelERP

Soft Skills

communicationorganizational skillssupportguidanceteam collaborationproblem-solvingattention to detailcustomer serviceadaptabilityinitiative

Certifications

Bachelor’s degree in Business AdministrationBachelor’s degree in FinanceBachelor’s degree in Accounting