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Tech Stack
Tools & technologiesERPOracle
About the role
Key responsibilities & impact- End-to-end ownership of the global Travel & Expense (T&E) process
- Establishment, stabilization, and continuous optimization of a scalable T&E framework
- Development, implementation, and governance of global travel policies and standards
- Lead a project-based setup phase to build a best-in-class T&E environment
- Drive the selection, implementation, and rollout of a centralized T&E tool, replacing fragmented systems
- Ensure strong user adoption, process efficiency, and a seamless employee experience
- Ownership and application of country-specific travel expense regulations across all markets
- Ensure correct implementation of international rules (e.g., per diems in Germany, USA, Spain)
- Act as a subject matter expert for complex T&E topics and ensure compliance with local requirements
- Serve as the global point of contact for all T&E-related questions
- Advise internal stakeholders on travel expense policies, compliance, and best practices
- Translate complex regulations into clear, practical guidance for the organization
- Ensure seamless integration of T&E processes into Accounts Payable and ERP systems
- Oversee correct account assignment, cost center allocation, and data quality
- Collaborate closely with Finance, HR, and international teams to align processes
- Identify process gaps and drive continuous improvements
- Support standardization and scalability of finance processes
- Contribute to automation and digitalization initiatives within the finance function
Requirements
What you’ll need- 5+ years of professional experience in Finance Operations with a focus on Travel & Expense or a closely related field
- A formal degree is not required – proven hands-on experience and deep expertise in Travel & Expense are most important
- Deep expertise in international Travel & Expense management and strong understanding of country-specific regulations
- Proven experience in building, transforming, or scaling T&E processes, ideally in a project or implementation context
- Hands-on experience with T&E tools (e.g., SAP Concur) and ERP systems (Oracle NetSuite is a plus)
- Strong ability to translate complex policies into clear and actionable guidance
- Excellent process mindset with the ability to design and implement scalable solutions
- Hands-on, execution-driven approach with a high level of ownership
- Strong communication and stakeholder management skills in an international environment
- Fluent in German and English
Benefits
Comp & perks- A fast-growing B2B tech scale-up with unicorn status
- A purpose-driven mission, working with and for global industry pioneers to solve complex challenges
- Creative freedom through collaborative teamwork and an open communication culture
- Flexibility and strong team spirit through our hybrid working model
- Opportunities for personal and professional growth
- Sustainable mobility options for environmentally friendly commuting
- Team events and offsites with our global teams
- An inspiring work environment in Mannheim (and at our international locations)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Travel & Expense managementprocess optimizationpolicy developmentcompliancedata qualitycost center allocationproject managementimplementationautomationdigitalization
Soft Skills
communicationstakeholder managementprocess mindsetexecution-drivenownershipcollaborationadvisory skillsproblem-solvingtranslation of complex policiesuser adoption