Real Estate Virtual Assistant

OSA Outsourcing Advantage

Real Estate Virtual Assistant supporting real estate professionals with property management and transactions. Managing administrative tasks remotely while collaborating with diverse teams.

Posted 7/20/2026full-timeRemote • 🇩🇴 Dominican RepublicJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing real estate transactions, including familiarity with MLS systems and CRM platforms. Proficient in preparing real estate documentation and maintaining accurate records while providing exceptional communication and organizational skills.

Highest-signal resume keywords

Real Estate Transaction CoordinationMLS Systems FamiliarityCRM Platform ExperienceProperty Management Software ProficiencyExcellent English Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Real Estate DocumentationMarket ResearchTransaction ManagementProperty AnalysisLeasing Coordination

Soft Skills

Organizational SkillsTime ManagementIndependent Work

Tools & Technologies

Follow Up BossKvCORESalesforceHubSpotMicrosoft OfficeGoogle WorkspaceDocuSignDotloopSkySlopeAI Productivity Tools

Industry Keywords

Real EstateProperty ManagementTransaction ProcessesClient CommunicationDigital File Organization

About the role

Key responsibilities & impact

Manage property listings across MLS and other real estate platforms.
Coordinate real estate transactions from contract to closing.
Schedule appointments, property showings, inspections, and meetings.
Maintain and update CRM systems with client and transaction information.
Prepare contracts, agreements, disclosures, and other real estate documentation.
Communicate professionally with buyers, sellers, tenants, vendors, and clients.
Assist with property management and leasing activities.
Organize digital files and maintain accurate transaction records.
Conduct basic market research and comparable property analysis when required.
Support agents and property managers with general administrative tasks.

Requirements

What you’ll need

2+ years of experience as a Real Estate Virtual Assistant or in a real estate administrative role.
Familiarity with MLS systems and real estate transaction processes.
Experience using CRM platforms such as Follow Up Boss, kvCORE, Salesforce, HubSpot, or similar.
Strong organizational and time management skills.
Excellent written and verbal English communication skills.
English proficiency at a C1 level or higher (written and verbal) with a slight to neutral accent.
Availability to work during Eastern Time (ET) business hours
Ability to manage multiple transactions and deadlines simultaneously.
Proficiency with Microsoft Office and Google Workspace.
Ability to work independently in a remote environment.
Reliable internet connection and dedicated home office.
Preferred Qualifications
Experience supporting U.S.-based real estate agents, brokers, or property management companies.
Knowledge of real estate contracts, disclosures, and closing procedures.
Experience with property management software such as AppFolio, Buildium, Yardi, or Propertyware.
Familiarity with DocuSign, Dotloop, SkySlope, or TransactionDesk.
Experience coordinating leasing activities and tenant communications.
Basic knowledge of social media marketing for real estate.
Associate's or Bachelor's degree in Business Administration, Real Estate, or a related field (preferred but not required).
Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.

Benefits

Comp & perks

Opportunity to work on diverse and exciting projects.
Supportive and collaborative work environment.
Weekly payments.
Weekends off.
Growth opportunities.