Executive Assistant, CEO – Task & Email Manager

OSA Outsourcing Advantage

Executive Assistant supporting management with daily operations in an architectural company. Responsible for task and email management, follow-ups, and communication coordination.

Posted 5/25/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

- Manage and organize the manager’s inbox to ensure timely responses and nothing is missed
- Track project tickets/requests and daily tasks, following up to completion
- Maintain task management systems and monitor deadlines
- Coordinate follow-ups with internal team members, vendors, and clients
- Keep project communications organized and up to date
- Support management with scheduling, reminders, and general administrative assistance
- Ensure tasks are completed on time and properly documented

Requirements

What you’ll need

- 3+ years of experience as CEO executive assistant with responsibility for task and email management
- Strong written and spoken English at a C1 Level without using AI with USA accent
- Dispatching coordination skills
- Ability to work in fast-paced environment task management
- Smart and solutions oriented with independent thinking skills
- Professional experience communicating externally with clients or vendors
- Reporting and consolidating data to provide CEO with actionable insights
- Comfortable using email systems and task or project management tools in a professional setting
- Available to work during Eastern Time (ET) business hours
- Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)
- Please share a link to a Video introducing yourself in English, also tell us your work history and areas of work expertise.(You can use https://www.loom.com/looms to record and share the link).
Preferred Qualifications:
- Familiarity with CRMs or ticketing systems
- Experience supporting teams in architecture, construction, or engineering environments
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Benefits

Comp & perks

- Competitive salary.
- Opportunity to work on diverse and exciting projects.
- Supportive and collaborative work environment.
- Weekly payments.
- Weekly Incentives based on performance
- Weekends off.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

task managementemail managementdata reportingproject coordinationdispatching coordinationdocument managementdeadline monitoringactionable insights

Soft Skills

strong written communicationstrong spoken communicationindependent thinkingsolutions orientedorganizational skillstime managementinterpersonal skills