Executive Assistant
Ormat Technologies, Inc.
full-time
Posted on:
Location Type: Office
Location: Reno • Nevada • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide comprehensive support to the executive by actively managing tasks, anticipating needs, and ensuring efficient follow-through on responsibilities.
- Acquire and maintain an in-depth understanding of Ormat’s business in order to knowledgably support the needs of the executive(s) and the business unit(s).
- Manage and prioritize information flow and requests from various sources in a timely and accurate manner.
- Track, report, and follow-up on action items.
- Manage executive’s complex calendar with multiple time zones, priorities, and stakeholders.
- Proactively identify and resolve scheduling conflicts and logistical needs.
- Proactively manage priorities, deadlines, and workflows to alleviate the Executive's workload and ensure seamless operations.
- Take initiative to independently research, organize, and advance projects and assignments as far as possible before presenting to the Executive for review or final decisions.
- Support business unit(s) in planning and executing events and meetings, including drafting agendas, engaging stakeholders, and planning logistics.
- Organize and manage executive’s travel scheduling and planning.
- Prepare detailed itineraries and ensure contingency plans are addressed.
- Ensure compliance with travel visa requirements for the executive(s).
- Attend meetings, manage and support agendas, take minutes, and track and follow-up on team action items.
- Handle administrative needs, such as tracking and reporting expenses.
Requirements
- 5+ years of experience in an administrative or business support role
- Experience supporting C-level executives a plus
- Bachelor’s degree preferred
- Microsoft Office Suite experience (for example: Teams, Outlook, Word, Excel, and/or PowerPoint)
- Experience creating business presentations
- Experience administering dynamic calendar scheduling with competing demands
- Experience analyzing and assembling reports
- Excellent communication and interpersonal skills
- Demonstrated organizational and time management skills
- Exhibit a professional demeanor
- Take initiative, anticipates needs, and works well with minimal supervision in a fast-paced organization with multiple priorities.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar schedulingreport analysisbusiness presentation creationtask managementevent planningitinerary preparationexpense trackinglogistical planningcompliance with travel visa requirementsproject management
Soft skills
communication skillsinterpersonal skillsorganizational skillstime management skillsinitiativeprofessional demeanorproblem-solvinganticipation of needsability to work independentlyadaptability