Temporary Administrative Assistant

Oregon Health & Science University Foundation

Administrative Assistant supporting OHSU, Oregon’s public academic health center, across centralized healthcare access services. Managing executive support, HR forms, onboarding, timekeeping, office operations and employee engagement.

Posted 8/5/2026full-timePortland • Oregon • 🇺🇸 United StatesJunior💰 $25 - $34 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with extensive experience in managing timekeeping, coordinating meetings, and supporting employee engagement initiatives. Proficient in Microsoft Office Suite and adept at multitasking in a fast-paced environment.

Highest-signal resume keywords

Microsoft Office SuiteTimekeeping ManagementCustomer Service SkillsOrganizational SkillsWritten and Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Timekeeping ManagementGeneral Office ExperienceDetail-OrientedMultitaskingOffice Equipment Operation

Soft Skills

Excellent Customer ServiceGood Grammar SkillsAbility to Work IndependentlyTeam CollaborationReliable Attendance

Tools & Technologies

Microsoft TeamsSmartsheetWindows

Certifications & Qualifications

Associate’s Degree in Office OccupationsCertificate in Office Technology

Industry Keywords

Administrative SupportEmployee OnboardingAttendance TrackingEvent CoordinationHR Forms Management

About the role

Key responsibilities & impact

Provide high-level administrative and organizational support to Centralized Access Services’ Supervisors, Manager, Director and AVP
Coordinate meetings and events
Prepare and submit HR forms
Support onboarding of new employees
Order supplies and manage the in-person office
Mail patient letters and manage in-person mail at Marquam Plaza
Support employee engagement initiatives
Manage timekeeping for more than 100 Centralized Access Services employees
Complete timecard edit requests and review timecards for accuracy
Serve as point person for employee timekeeping questions and requests
Track attendance, occurrences and leave
Act as backup or joint support for general office duties and other administrative staff within Ambulatory Services

Requirements

What you’ll need

Two years of general office or secretarial experience; OR an Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR a Bachelor’s degree and one year of general office or secretarial experience; OR an equivalent combination of training and experience
Successful completion of a formal OHSU Administrative Internship Program may substitute for one year of experience
Extensive computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) and Windows
Excellent customer service skills
Ability to multitask in a fast-paced environment
Detail-oriented with good organizational skills
Excellent written and verbal communication skills
Good grammar skills
Demonstrable record of reliable attendance, punctuality and successful performance at past and present employers
Ability to work both independently and as part of a team
Advanced knowledge of Microsoft Teams and Smartsheet
Ability to perform computer work for several hours and use office equipment
Ability to sit continuously for up to 8 hours per day, change position, and walk intermittently 2–4 hours per day
Ability to carry and lift up to 25 pounds intermittently

Benefits

Comp & perks

Limited Duration Full-Time position
AFSCME union represented
Equal opportunity and affirmative action institution
Opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington
Reasonable accommodation available upon request