Administrative Assistant

Oregon Health & Science University Foundation

Administrative Assistant providing administrative support for nursing unit operations at OHSU. Responsibilities include performance appraisals, hiring process, HR actions, and scheduling.

Posted 5/29/2026full-time🇺🇸 United StatesJuniorMid-Level💰 $25 - $33 per hourWebsite

About the role

Key responsibilities & impact

Administrative Support
Coordinate annual performance appraisal process
Support the new hire process by facilitating access requests new hire paperwork and ensuring all information is complete in employee file and OHSU information systems
Maintain employee files
Monitor corporate compliance and update HR information systems
Process HR actions
Provide standard reports to unit managers and respond to requests for information
Act as liaison with other areas including HR, payroll and ITG
Pick up and distribute paychecks
Provide other administrative support as requested by unit managers
Time and Attendance
Assist manager to ensure accurate time and attendance records of staff
Work with NRM to ensure time and attendance corrections are received
Process historical adjustments, special check requests, overpayment adjustments and CNI payments
Provide time and attendance management reports to unit managers for review
Unit Staffing and Scheduling
Enter unit schedule into scheduling system as directed by unit manager
Provide training and support for unit schedulers
Review and post final schedule in the scheduling system and on the unit
Print and distribute daily assignment sheets
Archive schedules and daily assignment sheets
Process schedule changes in the scheduling system
Ensure vacations are entered into the scheduling system per unit protocol
Other duties as assigned by manager

Requirements

What you’ll need

Two years of general office or secretarial experience;
An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience;
A Bachelor’s degree and one year of general office or secretarial experience;
An equivalent combination of training and experience.
Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
Demonstrated intermediate skill in word processing, using Microsoft Word.
Demonstrated intermediate skill in spreadsheet creation and maintenance in Microsoft Excel.
Demonstrated excellent customer service skills.
Demonstrated excellent verbal and written communication skills.
Verifiable time management / multitasking skills.
Verifiable dependable work history.
Ability to work under tight time frames.
Must be able to perform the essential functions of the position with or without accommodation

Benefits

Comp & perks

Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee
Two separate above market pension plans to choose from
Vacation- up to 200 hours per year depending on length of service
Sick Leave- up to 96 hours per year
8 paid holidays per year
Substantial Tri-met and C-Tran discounts
Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

word processingMicrosoft Wordspreadsheet creationMicrosoft Exceltime and attendance managementperformance appraisal processHR information systemsemployee file maintenancescheduling systemadministrative support

Soft Skills

customer serviceverbal communicationwritten communicationtime managementmultitaskingdependabilityorganizational skillsattention to detailinterpersonal skillsliaison abilities

Certifications

Associate’s degree in office occupationscertificate in office technologyBachelor’s degreeOHSU Administrative Internship Program